street address (don’t start with your name here: just your address)

city, ST zip

-one empty line

date

-

-up to three empty lines

-

courtesy title first and last name

(position)

(organization)

street address

city, ST zip

-

Dear courtesy title last name:

-

Subject: Subject of letter

-

Unheaded, unindented, single-spaced introductory paragraph: state purpose, refer to context (here or in subject line), establish good will, and provide an overview of letter’s content.

-one or two empty lines before major heads: be consistent

Major Head

-one empty line after major head or none: be consistent

¶Single-spaced content: no need to indent: keep paragraphs relatively short, because long, single-spaced paragraphs are hard to read.

-

¶ Single-spaced content: no need to indent: you may use as many paragraphs under a head as you’d like. 

-

Major Head (parallel and consistent with other major heads)

-

¶Single-spaced content: no need to indent.

-

Subhead (parallel and consistent with other subheads)

¶Single-spaced content: no need to indent.

 

·         -

·         -use vertical lists for important items you want to stand out

·         -

 

Subhead

¶Single-spaced content: no need to indent

-

Major Head

-

¶Single-spaced content: no need to indent

-

Unheaded concluding paragraph: keep it short.  Don’t use “in conclusion.”

-

Sincerely,

-

-three empty lines for signature

-

Typed name

-

Enclosures: list any enclosures, such as twenty dollar bills.