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VSU Records Retention Policy Index

Accident Reports

Category J, Police: (1) Accident and Injuries Records;   (21) Non-Staff Accident and Injuries Records (30) Vehicle Accident Records;  Category E, Athletics: (22) Student Athletes Medical Records

Accounting Files

This is a broad record type and you may want to look at the entire Administration & Finance / Category A

Category A:  Administration and Finance  (70) Annual Financial Statements; (74) Miscellaneous Accounting Reports

Accreditation

Category A, Administration and Finance: (1) Professional Accreditation Records;

Administrative Hearings

Category A, Administration and Finance: (3) Administrative Rules Records 

Admission Forms of students who did not enroll  (Admission Records)

Category K, Student Records: (20) Admissions Records for Applicants Who Do Not Enroll (Accepted or Rejected)

Admission Forms (Admissions Records)

Category K, Student Records: (21) Admissions Records for Applicants Who Do Enroll (Accepted)

Advising

Category K, Student Records: (63) Student Advising Records; Category E, Intercollegiate Athletics (20) Student Athletes Academic Advising Records

Affirmative Action Records Category A:  Administration and Finance:(5) Affirmative Action Audits and Annual Reports (6) Affirmative Action Compliance Records (3) Affirmative Action and Equal Opportunity Records (4) Affirmative Action and/or Human Resources Recruitment Review Records

Annual Reports

Category A:  Administration and Finance: (2) Administrative Reports (123) Strategic Plans and Annual Reports

Annual Report Data

 Category A:  Administration and Finance: (2) Administrative Reports

Annual Leave statements

Category G, Human Resources: (45) Time, Attendance and Leave Records

Applications for Jobs

Category G, Human Resources: (1) Academic and Unclassified Employees Personnel Records (2) Academic and Unclassified Employees Personnel Records (Supervisor's Copy) (11) Classified Employees Personnel Records (13) Classified Rejected Applications (14) Classified Unsolicited Applications

Applications for Financial Aid

Category K, Student Records: (15) Student Financial Aid Records

Appointment books

Category A, Administration and Finance:  (19) Daily Logs

Archives

Category F, Library, Archives & Museums, (11) Patron and Visitor Records; (2) Collection and Artifact Acquisition and Exchange Records; (5) Collections Control Records (12) Records Management Records

Athletics

Intercollegiate Athletics Category / Category E

Athletic Eligibility Category E, Intercollegiate Athletics: (3) Athletic Eligibility Records

Awards Records

Category A, Administration and Finance:  (10) Awards Records

Background Checks

could not specifically identify record type.  These are suggestions:

Category G, Human Resources:  (11) Classified Employees Personnel Records (1) Academic and Unclassified Employees Personnel Records (2) Academic and Unclassified Employees Personnel Records (Supervisor's Copy)
Back-up Tapes Category D, Information Management and Planning:  (1) Computer System Maintenance Records
Banner Student records:

Only two series came up with a search for Banner.  More general information will be in Student Records / Category K

Category A, Administration and Finance:  (76) Accounts Aging Records (79) Accounts Receivable Subsidiary Records
Bank Statementscontracts Category A, Administration and Finance:  (119) Bank Statements; (81) Canceled Checks

Bibliographic/Holdings Records

 Category F, Library, Archives, and Museums:  (5) Collections Control Records

Biographical Information of Faculty, Staff and Alumni

Category H, Publications, Promotions and Alumni Relations:  (1) Alumni Records;  (5) Biographical Records; (12) Photographs; (17); Unit/Institution/Organization History Records

Board of Regents Documents

Category A, Administration and Finance: (32) Board of Regents Relations Records

Budget Allocations

 Category A, Administration and Finance: (95) Budget Planning, Projection, and Preparation Records

Budget records

This is a broad record type which encompasses many kinds of documents.  You may want to look though the entirety of Administration & Finance / Category A

 Category A, Administration and Finance: (92) Annual Budget Records94) Budget Maintenance Records (95) Budget Planning, Projection, and Preparation Records

Budget reports

Category A, Administration and Finance: (92) Annual Budget Records (93) Budget Activity Reports (94) Budget Maintenance Records (95) Budget Planning, Projection, and Preparation Records

Building usage report and Building Schedule

Category A: Administration and Finance: (65) Classroom and Laboratory Utilization Reports

Building Plans

Category A: Administration and Finance: (62) Buildings/Grounds Repair, Maintenance, Remodeling, and Construction Records

Cash Register Receipts, Cash reports,

Category A: Administration and Finance: (101) Cash Records (102) Cashier's Daily Summary Records (100) Cash/Deposit Match Records (99) Cash Batches Records (105) Monthly Cash Reports (108) Weekly Cash Receipts Summaries

Catalogs

Category B, Academic Affairs; (3) Catalog/Bulletins

Cataloging Records

Category F, Library, Archives, and Museums:  (5) Collections Control Records
(14) Serials Records

Checks Category A, Administration and Finance:  (119) Bank Statements; (81) Canceled Checks

Circulation Records

Category F, Library, Archives, and Museums:  (3) Circulation Records

Class Grades

Category K, Student Records:  (42) Grade Reports

Class Evaluations

Category B, Academic Affairs: (15) Course and Teacher Evaluation File

Client records

Category C, Auxiliary Services: (1) Client Records (8) Medical Records (9) Non-Student Medical Records; Category K, Student Records:  (35) Counseling, Psychological, and Psychiatric Case Records

Clinical Records

Category C, Auxiliary Services: (1) Client Records (8) Medical Records (9) Non-Student Medical Records; Category K, Student Records:  (35) Counseling, Psychological, and Psychiatric Case Records Category A, Administration and Finance:(54) Research and Teaching Drug Inventory Records

Committee Reports, Committee Minutes, Committee Meetings

Category A, Administration and Finance:  (11) Committee Records (22) Faculty Senate Records (39) Staff Meeting Records

Comprehensive Examinations

Category K, Student Records:  (43) Graduate Students Degree Completed Records; (44) Graduate Students Degree Uncompleted Records (63) Student Advising Records  These records do not go in : (38) Examinations, Tests, Term Papers, and Homework Records

Computer System Maintenance Records

Category D, Information Management and Planning:  (1) Computer System Maintenance Records

Computer migration reports

Category D, Information Management and Planning:  (2) Computer System Program Documentation Records

Computer System Program Documentation

Category D, Information Management and Planning: (2) Computer System Program Documentation Records

Computers

 Information Management & Planning / Category D

Concert receipt books

Category A, Administration and Finance:  (107) Ticket Sales and Event Cash Reconciliation Records

Conference Information

Category A, Administration and Finance:  (8) Association and Organization Advisory Records (7) Agency Relations Records

Confidential Records Request

Category K, Student Records: (41) Georgia Open Records Act (GORA) and Freedom of Information Act (FOIA) Request Records; (39) Family Educational Rights and Privacy Act (FERPA) Documents

Consultants

Category A, Administration and Finance: (115) Personal/Professional Services Contracts Records (63) Capital Construction Project Records

Contracts-Active

 

(There are many types of contracts used on campus. Please do a search on the BOR Records site linked above, if you do not see your category here)

Category A, Administration and Finance: (110) Contracts and Agreements Records;  (109) Author's and Artist's Contracts and Agreements Records;    (115) Personal/Professional Services Contracts Records Category G, Human Resources: (1) Academic and Unclassified Employees Personnel RecordsCategory I, Research:  (17) Grants and Contracts Accounting Records

Copier counts

Category A, Administration and Finance: (101) Cash Records 

Correspondence

Category A, Administration and Finance: (13) Correspondence, Administrative (14) Correspondence, Executive (15) Correspondence, Transitory (16) Correspondence, General (Routine)

Counseling Records

Category K, Student Records: (35) Counseling, Psychological, and Psychiatric Case Records; (59) Services to Students with Disabilities (SSD) Records; (60) Special Academic Programs Student Records Category E, Intercollegiate Athletics: (22) Student Athletes Medical Records

Course Evaluation

Category B, Academic Affairs(15) Course and Teacher Evaluation FileCategory G, Human Resources  (44) Student Faculty/Course Evaluation Records

Credit card purchases

Category A, Administration and Finance:  (85) Credit Card Administration Records, Category C, Auxiliary Services: (23) Calling Card Records;Category H, Publications, Promotions and Alumni Relations:

(3) Alumni Association Services Program Records

Departmental Charges

Category A, Administration and Finance: (77) Accounts Payable Records

Departmental Meetings

Category A, Administration and Finance:  (39) Staff Meeting Records

Disciplinary hearings

Category K, Student Records: (64) Student Conduct Records/Disciplinary Action Records; Category G, Human Resources:  (2) Academic and Unclassified Employees Personnel Records (Supervisor's Copy) (10) Classified Employees Non-Routine Evaluations (43) Student Employees Personnel Records

Displays

Category F, Library, Archives and Museum:  (8) Exhibit Records

Dissertations

Category K, Student Records:  (72) Theses and Dissertations Records

Donations

Category E, Intercollegiate Athletics:  (7) Donor Recognition Records; (11) Gift-In-Kind Donors Records; Category F, Library, Archives and Museum:   (2) Collection and Artifact Acquisition and Exchange Records; (8) Fund-Raising Records 

Donor lists

Category E, Intercollegiate Athletics:  (7) Donor Recognition Records; (11) Gift-In-Kind Donors Records; Category F, Library, Archives and Museum:   (2) Collection and Artifact Acquisition and Exchange Records; (8) Fund-Raising Records 

Drug Screening Testing

Category E, Intercollegiate Athletics:  (15) Positive Drug Test Records

Emails:

Nothing in database.  These are considered "records" and the BOR will be coming out with guidelines in the future.  For now, use "correspondence" as a guide:

Category A, Administration and Finance: (13) Correspondence, Administrative (14) Correspondence, Executive (15) Correspondence, Transitory (16) Correspondence, General (Routine)

Employee payroll deduction

Category G, Human Resources:  (18) Employees Benefits Records (49) Deduction Authorization Records; (55) Payroll Adjustment Records (72) Payroll Deduction Reimbursement Records

Employee Evaluations

Category G, Human Resources:  (11) Classified Employees Personnel Records (1) Academic and Unclassified Employees Personnel Records (2) Academic and Unclassified Employees Personnel Records (Supervisor's Copy)

Employment Search

Category G, Human Resources:  (40) Search Records

Enrollment

Category D, Information Management and Planning: (12) Enrollment Reports

Equipment Inventory

Category A, Administration and Finance:  (43) Equipment Inventory Records

Equipment Loan

Category A, Administration and Finance:  (46) Equipment Rental and Loan Records (44) Equipment Loan Agreements Records

Equipment Repair

Category A, Administration and Finance:  (45) Equipment Maintenance Records

Evaluations of employees, not of courses

Category G, Human Resources:  (11) Classified Employees Personnel Records (1) Academic and Unclassified Employees Personnel Records (2) Academic and Unclassified Employees Personnel Records (Supervisor's Copy)

Evaluations (of courses not employees)

Category B, Academic Affairs(15) Course and Teacher Evaluation FileCategory G, Human Resources  (44) Student Faculty/Course Evaluation Records

Events

Category A, Administration and Finance: (38) Special Event Records Category C, Auxiliary Services(26) Events Administration Records

Exams or Tests

Category K, Student Records:  (38) Examinations, Tests, Term Papers, and Homework Records

Exhibits

Category A, Administration and Finance: (109) Author's and Artist's Contracts and Agreements Records; Category F, Library, Archives, and Museum:
(8) Exhibit Records

Faculty Senate

Category A, Administration and Finance:  (11) Committee Records (22) Faculty Senate Records (39) Staff Meeting Records (24) Grievance Records

Faculty meetings or Departmental Meetings

Category A, Administration and Finance:  (39) Staff Meeting Records

Faculty Evaluations

Category G, Human Resources:  (1) Academic and Unclassified Employees Personnel Records (2) Academic and Unclassified Employees Personnel Records (Supervisor's Copy)Category B, Academic Affairs(15) Course and Teacher Evaluation FileCategory G, Human Resources  (44) Student Faculty/Course Evaluation Records

Foundation Pledges

Category H, Publications, Promotions and Alumni Relations: (8) Fund-Raising Records

Foundation Gifts

Category A, Administration and Finance: (23) Gifts Records Category H, Publications, Promotions and Alumni Relations: (8) Fund-Raising Records

Gift Reports

Category A, Administration and Finance: (23) Gifts Records Category H, Publications, Promotions and Alumni Relations: (8) Fund-Raising Records Category F, Library, Archives and Museums: (2) Collection and Artifact Acquisition and Exchange Records Category E, Athletics:  (7) Donor Recognition Records (11) Gift-In-Kind Donors Records

Gifts to Foundation

Category A, Administration and Finance: (23) Gifts Records Category H, Publications, Promotions and Alumni Relations: (8) Fund-Raising Records

Gifts

Category A, Administration and Finance: (23) Gifts Records Category H, Publications, Promotions and Alumni Relations: (8) Fund-Raising Records Category F, Library, Archives and Museums: (2) Collection and Artifact Acquisition and Exchange Records Category E, Athletics:  (7) Donor Recognition Records (11) Gift-In-Kind Donors Records

Grade Change Request

Category K, Student Records: (71) Supplemental Grade Report Records (61) Student Academic Records

Grade Sheets, Grade Books

Category K, Student Records: (26) Original Grade Sheets/ Class Lists (42) Grade Reports

Grades

Category K, Student Records: (26) Original Grade Sheets/ Class Lists (42) Grade Reports

Graduate Student Records

Category K, Student Records: (43) Graduate Students Degree Completed Records; (44) Graduate Students Degree Uncompleted Records (45) Graduate Students Denied Admission/No Show Records

Graduate Student Admission Records

Category K, Student Records: (43) Graduate Students Degree Completed Records; (44) Graduate Students Degree Uncompleted Records (45) Graduate Students Denied Admission/No Show Records

Graduation Records

Category K, Student Records: (75) Undergraduate Degree Audit and Application for Graduation Records (34) Commencement Records (43) Graduate Students Degree Completed Records (77) College Department Student Files

Grant Opportunities

Category I, Research:  (2) Research Grant Proposal Development Records

Grant Information

Category I, Research: (2) Research Grant Proposal Development Records

Grant applications-non-funded

Category I, Research:  (4) Unfunded Research Grant Proposal Applications Records

Grant applications-funded

Category I, Research:  (3) Research Grant Proposal Application Records

Grant Reports

Category I, Research:  (9) Grant Projects Research Reports (17) Grants and Contracts Accounting Records

Greek Life

Category K, Student Records:  (40) Fraternity and Sorority Membership Records Category L, Student Affairs:  (4) Greek Life Records

Holds

Category K, Student Records: (73) Transcript Hold or Encumbering Authorization Forms

Honor Societies

(Records could be sent to VSU Archives to be kept permanently.)

Category B, Academic Affairs;  (17) Unit/Institution/Organization History Records 

Hope Scholarship

Category K, Student Records:  (15) Student Financial Aid Records

Human Resources Policies

Human Resources / Category G

Informed Consent

Category I, Research: (5) Institutional Review Board (IRB) Records  Category E, Intercollegiate Athletics: (22) Student Athletes Medical RecordsCategory C, Auxiliary Services: (24) Child and Youth Program Participant Records; Category K, Student Records: (39) Family Educational Rights and Privacy Act (FERPA) Documents

Information Systems

(This is a broad topic that encompasses much of Information Management & Planning / Category D Check here if the topics suggested do not describe your record.)

Category D, Information Management and Planning:  (1) Computer System Maintenance Records (2) Computer System Program Documentation Records (4) Information System Planning and Development Records (8) Software Management Records

Institutional Publications

Category H, Publications, Promotions and Alumni Relations:  (14) Publications Records  (Copies of Institutional publications also go to the University Archives in Odum Library)

Inter-library loan records

Category F, Library, Archives and Museum: (10) Inter-Library Loan (ILL) Records

Leave Requests

Category G, Human Resources:  (45) Time, Attendance and Leave Records

Leave Accruals

Category G, Human Resources:  (45) Time, Attendance and Leave Records

Library

Library, Archives and Museum Category / Category F

Library Patron Records

 Category F, Library, Archives and Museum:  (11) Patron and Visitor Records (6) Courtesy Borrowers Records

Mailing lists

Category H, Publications, Promotions and Alumni Relations:  (4) Alumni Mailing List Records Category E, Intercollegiate Athletics: (2) Annual Fund Drive Records; (17) Recruiting Records;

Majors

Category B, Academic Affairs: (1) Academic Program Administrative Records Category K, Student Records(37) Enrollment Reports

Master Calendar

Category A, Administration and Finance:  (19) Daily Logs

Master Plan Category A, Administration and Finance:  (28) Institutional Planning Records; (123) Strategic Plans and Annual Reports

Medical Records

Category C, Auxiliary Services: (8) Medical Records (3) Health History Forms

Membership Records

Category A, Administration and Finance:  (34) Professional Membership Records; Category H, Publications, Promotions, and Alumni Relations:  (1) Alumni Records; Category K, Student Records: (40) Fraternity and Sorority Membership Records 

Memorial Gifts to Foundation

Category H, Publications, Promotions, and Alumni Relations:  (8) Fund-Raising Records

Microform statistics

Category D, Information Management and Planning: (5) Microfilm Quality Control and Inspection Records (Filming)  through (7) Microfilm Quality Control and Inspection Records (Storage); Category F, Library, Archives and Museum:  (12) Records Management Records

Minutes

This is a broad record type and if one of these does not include your minutes, try a search in the BOR guidelines. Minutes of the Faculty Senate and other groups are kept permanently in the VSU Archives.

Category A, Administration and Finance:  (4) Advisory Board Records (11) Committee Records (22) Faculty Senate Records (32) Board of Regents Relations Records (39) Staff Meeting Records  Category K, Student Records:  (67) Student Organization Administrative Records

NCAA

Category E, Intercollegiate Athletics: (3) Athletic Eligibility Records; (6) Competition Record Forms; (9) Game Officials' Evaluation Forms; (16) Practice Schedule Records; (17) Recruiting Records  and other series in this category.

News Releases

Category H, Publications, Promotions, and Alumni Relations:  (10) News Release Records

Patron Records (Library)

 Category F, Library, Archives and Museum:  (11) Patron and Visitor Records (6) Courtesy Borrowers Records

Pell Grants

Category K, Student Records:  (12) Pell Grant Reports (7) Fiscal Records and Reports

Personnel Records

Category G, Human Resources: (1) Academic and Unclassified Employees Personnel Records (2) Academic and Unclassified Employees Personnel Records (Supervisor's Copy) (11) Classified Employees Personnel Records (43) Student Employees Personnel Records  and other series within this Category.

Petty Cash

Category A: Administration and Finance:  (101) Cash Records

Phone logs

Category A: Administration and Finance: (19) Daily Logs

Photographs and Videos

Category H, Publications, Promotions, and Alumni Relations: (12) Photographs   Category E, Athletics: (27) Photographs and Films

Plans and Blueprints

Category A: Administration and Finance: (62) Buildings/Grounds Repair, Maintenance, Remodeling, and Construction Records

Pledges to Foundation

Category H, Publications, Promotions, and Alumni Relations: (8) Fund-Raising Records

Policies

(almost all areas have a Policies section.  Please search the BOR records site under policies and your area for a more specific rule)

Category A: Administration and Finance: (33) Policies and Procedures Records

Position Search

Category G; Human Resources:  (40) Search Records

Program Evaluations

Category A: Administration and Finance: (1) Professional Accreditation Records Category B, Academic Affairs: (11) Program Development and Review Records

Program Documentation (computers)

Category D, Information Management and Planning:  (2) Computer System Program Documentation Records

Promotion and Tenure

Category G; Human Resources:  (35) Promotion, Tenure, and Salary Increase Records

Proof Rolls

Category K, Student Records: (26) Original Grade Sheets/ Class Lists

Publications

 

(Copies of Institutional publications also go to the University Archives in Odum Library)

Category H, Publications, Promotions, and Alumni Relations: (14) Publications Records  (Copies of Institutional publications also go to the University Archives in Odum Library)

Purchase Orders

Category A, Administration and Finance:  (77) Accounts Payable Records 

Purchasing Correspondence Category A, Administration and Finance:(71) Correspondence, Fiscal;

Purchasing Card

Category A, Administration and Finance:  (85) Credit Card Administration Records

Real estate files

Category A, Administration and Finance:  (66) Land Inventory Records (116) Real Property Records

Receipt books

Category A, Administration and Finance:  (108) Weekly Cash Receipts Summaries (107) Ticket Sales and Event Cash Reconciliation Records (101) Cash Records (78) Accounts Receivable Records

Records Access Requests

Category K, Student Records: (39) Family Educational Rights and Privacy Act (FERPA) Documents (41) Georgia Open Records Act (GORA) and Freedom of Information Act (FOIA) Request Records

Records Transfer forms

Category F, Library, Archives, and Museums: (12) Records Management Records

Reference records

Category F, Library, Archives, and Museums:  (13) Reference Request Records

Request for Travel

Category A, Administration and Finance: (91) Travel Records

Research

Research Category / Category I

Room contracts

Category B, Academic Affairs: (12) Room Scheduling Records (26) Events Administration Records

Reports Do a search at the BOR site for the type of report you want:  http://www.usg.edu/usgweb/busserv/

S G A  (Student Government Association)

Category K, Student Records: (67) Student Organization Administrative Records; (65) Student Development Transcripts Records ;  Category H, Publications, Promotions, and Alumni Records: (17) Unit/Institution/Organization History Records

Schedules

Category B, Academic Affairs: (4) Class Scheduling Records Category K, Student Records: (27) Class Schedules of Students Category E, Intercollegiate Athletics: (18) Scheduling Records

Scholarship Awards

Category A, Administration and Finance:  (10) Awards Records Category H, Publications, Promotions, and Alumni Records: (16) Scholarship Reports Category K, Student Records: (1) Athletic Scholarship and Grant-In-Aid Award Records (10) Minority Scholars Program Records (12) Pell Grant Reports (48) International Students Records

Scholarship Applications

Category A, Administration and Finance:  (10) Awards Records;  Category K, Student Records: (1) Athletic Scholarship and Grant-In-Aid Award Records (10) Minority Scholars Program Records (12) Pell Grant Reports (48) International Students Records

Self-Study

Category A, Administration and Finance:  (25) Institutional Accreditation Records (1) Professional Accreditation Records

Semester enrollment analysis report

Category K, Student Records: (37) Enrollment Reports

Serials Records

Category F, Libraries, Archives, and Museums:  (14) Serials Records

Software

Category D, Information Management and Planning:  (2) Computer System Program Documentation Records (8) Software Management Records

Special Services Category K, Student Records: (59) Services to Students with Disabilities (SSD) Records; Category B, Academic Affairs: (13) Special Academic Programs Records

Staff Meeting Minutes

Category A, Administration and Finance:  (39) Staff Meeting Records

Student Academic Records

Category K, Student Records: (61) Student Academic Records

Student Assistant records

Category G, Human Resources:  (43) Student Employees Personnel Records (25) Graduate Assistantship Applications Records

Student Records

Student Records / Category K

Student Record Release Form

Category K, Student Records: (74) Transcript Request Forms

Student Papers

Category K, Student Records: (38) Examinations, Tests, Term Papers, and Homework Records

Student Organizations

Category K, Student Records: (67) Student Organization Administrative Records; (65) Student Development Transcripts Records ;  Category H, Publications, Promotions, and Alumni Records: (17) Unit/Institution/Organization History Records

Student Loan Records

There are many series dealing with Student Loans.  Try Category K, Student Records, numbers 2-18, if the above are not specific enough.

Category K, Student Records: (2) Borrower's Loan Records;  (3) Borrower's Loan Records (Canceled) (9) Loan Activity Records (15) Student Financial Aid Records 

Student Handbook

Category B, Academic Affairs: (14) Student Handbooks

Student Financial Aid Records

Category K, Student Records: (15) Student Financial Aid Records  See Also, Student Records / Category K

Student Disciplinary Files

Category K, Student Records: (64) Student Conduct Records/Disciplinary Action Records Category G, Human Resources: (43) Student Employees Personnel Records

Student Death

Category K, Student Records: (3) Borrower's Loan Records (Canceled) 

Student Activities

Category H, Publications, Promotions, and Alumni Relations:  (17) Unit/Institution/Organization History Records; Category K, Student Records  (67) Student Organization Administrative Records;  Category L, Student Affairs:(4) Greek Life Records

Student Timesheets

Category G, Human Relations:  (45) Time, Attendance and Leave Records

Syllabus

Category B, Academic Affairs: (6) Course Records

Telephone bill

Category A, Administration and Finance: (77) Accounts Payable Records; Category C, Auxiliary Services:  (23) Calling Card Records

Tenure and Promotion

Category G, Human Resources:  (35) Promotion, Tenure, and Salary Increase Records

Testing

Category K, Student Records: (52) National Testing Records (38) Examinations, Tests, Term Papers, and Homework Records (62) Student Activity Reports; Category I, Research: (11) Research Data (Human Subjects) Category E, Intercollegiate Athletics: (15) Positive Drug Test Records; Category C, Auxiliary Services:   (1) Client Records (8) Medical Records

Thesis

Category K, Student Records: (72) Theses and Dissertations Records

Transcripts of students who did not enroll

Category K, Student Records: (20) Admissions Records for Applicants Who Do Not Enroll (Accepted or Rejected)

Transcripts (submitted with Admission Forms)

Category K, Student Records: (21) Admissions Records for Applicants Who Do Enroll (Accepted)

Transcripts

Category K, Student Records: (61) Student Academic Records

Transcript Release Forms

Category K, Student Records: (74) Transcript Request Forms

Travel records and Travel Requests

Category A, Administration and Finance: (91) Travel Records

University Publications

Category H, Publications, Promotions, and Alumni Relations: (14) Publications Records  (Copies of Institutional publications also go to the University Archives in Odum Library)

Vacancy Search

Category G; Human Resources:  (40) Search Records

Vendors

Category A, Administration and Finance: (60) Vendor History Reports (71) Correspondence, Fiscal (115) Personal/Professional Services Contracts Records

Videos and Photographs

Category H, Publications, Promotions, and Alumni Relations: (12) Photographs  

Visitor Records

Category E, Intercollegiate Athletics:  (25) Official Visitor Records;  Category F, Library, Archives and Museum: (11) Patron and Visitor Records;  Category G, Human Resources: (28) J-1 Visa Scholars Records

Work Study

Category K, Student Records: (19) Work Study Program Administrative Records; Category G, Human Resources: (67) Student Time Records (45) Time, Attendance and Leave Records (43) Student Employees Personnel Records

Workers Compensation

Category J, Police Security and Safety:  (1) Accident and Injuries Records