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VSU Records Retention Policy Index

Accident Reports	Category J, Police: (1) Accident and Injuries Records; (21) Non-Staff Accident and Injuries Records; (30) Vehicle Accident Records; Category E, Athletics: (22) Student Athletes Medical Records
Accounting Files This is a broad record type and you may want to look at the entire Administration & Finance / Category A	Category A: Administration and Finance (70) Annual Financial Statements; (74) Miscellaneous Accounting Reports
Accreditation	Category A, Administration and Finance: (1) Professional Accreditation Records;
Administrative Hearings	Category A, Administration and Finance: (3) Administrative Rules Records
Admission Forms of students who did not enroll (Admission Records)	Category K, Student Records: (20) Admissions Records for Applicants Who Do Not Enroll (Accepted or Rejected)
Admission Forms (Admissions Records)	Category K, Student Records: (21) Admissions Records for Applicants Who Do Enroll (Accepted)
Advising	Category K, Student Records: (63) Student Advising Records; Category E, Intercollegiate Athletics (20) Student Athletes Academic Advising Records
Affirmative Action Records	Category A: Administration and Finance:(5) Affirmative Action Audits and Annual Reports; (6) Affirmative Action Compliance Records; (3) Affirmative Action and Equal Opportunity Records; (4) Affirmative Action and/or Human Resources Recruitment Review Records
Annual Reports	Category A: Administration and Finance: (2) Administrative Reports; (123) Strategic Plans and Annual Reports
Annual Report Data	Category A: Administration and Finance: (2) Administrative Reports;
Annual Leave statements	Category G, Human Resources: (45) Time, Attendance and Leave Records
Applications for Jobs	Category G, Human Resources: (1) Academic and Unclassified Employees Personnel Records; (2) Academic and Unclassified Employees Personnel Records (Supervisor's Copy); (11) Classified Employees Personnel Records; (13) Classified Rejected Applications; (14) Classified Unsolicited Applications
Applications for Financial Aid	Category K, Student Records: (15) Student Financial Aid Records
Appointment books	Category A, Administration and Finance: (19) Daily Logs
Archives	Category F, Library, Archives & Museums, (11) Patron and Visitor Records; (2) Collection and Artifact Acquisition and Exchange Records; (5) Collections Control Records; (12) Records Management Records;
Athletics	Intercollegiate Athletics Category / Category E
Athletic Eligibility	Category E, Intercollegiate Athletics: (3) Athletic Eligibility Records
Awards Records	Category A, Administration and Finance: (10) Awards Records
Background Checks could not specifically identify record type. These are suggestions:	Category G, Human Resources: (11) Classified Employees Personnel Records; (1) Academic and Unclassified Employees Personnel Records; (2) Academic and Unclassified Employees Personnel Records (Supervisor's Copy)
Back-up Tapes	Category D, Information Management and Planning: (1) Computer System Maintenance Records
Banner Student records: Only two series came up with a search for Banner. More general information will be in Student Records / Category K	Category A, Administration and Finance: (76) Accounts Aging Records; (79) Accounts Receivable Subsidiary Records
Bank Statementscontracts	Category A, Administration and Finance: (119) Bank Statements; (81) Canceled Checks
Bibliographic/Holdings Records	Category F, Library, Archives, and Museums: (5) Collections Control Records
Biographical Information of Faculty, Staff and Alumni	Category H, Publications, Promotions and Alumni Relations: (1) Alumni Records; (5) Biographical Records; (12) Photographs; (17); Unit/Institution/Organization History Records
Board of Regents Documents	Category A, Administration and Finance: (32) Board of Regents Relations Records
Budget Allocations	Category A, Administration and Finance: (95) Budget Planning, Projection, and Preparation Records
Budget records This is a broad record type which encompasses many kinds of documents. You may want to look though the entirety of Administration & Finance / Category A	Category A, Administration and Finance: (92) Annual Budget Records; 94) Budget Maintenance Records; (95) Budget Planning, Projection, and Preparation Records
Budget reports	Category A, Administration and Finance: (92) Annual Budget Records; (93) Budget Activity Reports; (94) Budget Maintenance Records; (95) Budget Planning, Projection, and Preparation Records
Building usage report and Building Schedule	Category A: Administration and Finance: (65) Classroom and Laboratory Utilization Reports
Building Plans	Category A: Administration and Finance: (62) Buildings/Grounds Repair, Maintenance, Remodeling, and Construction Records
Cash Register Receipts, Cash reports,	Category A: Administration and Finance: (101) Cash Records; (102) Cashier's Daily Summary Records; (100) Cash/Deposit Match Records; (99) Cash Batches Records; (105) Monthly Cash Reports; (108) Weekly Cash Receipts Summaries
Catalogs	Category B, Academic Affairs; (3) Catalog/Bulletins
Cataloging Records	Category F, Library, Archives, and Museums: (5) Collections Control Records (14) Serials Records
Checks	Category A, Administration and Finance: (119) Bank Statements; (81) Canceled Checks
Circulation Records	Category F, Library, Archives, and Museums: (3) Circulation Records
Class Grades	Category K, Student Records: (42) Grade Reports
Class Evaluations	Category B, Academic Affairs: (15) Course and Teacher Evaluation File
Client records	Category C, Auxiliary Services: (1) Client Records; (8) Medical Records; (9) Non-Student Medical Records; Category K, Student Records: (35) Counseling, Psychological, and Psychiatric Case Records
Clinical Records	Category C, Auxiliary Services: (1) Client Records; (8) Medical Records; (9) Non-Student Medical Records; Category K, Student Records: (35) Counseling, Psychological, and Psychiatric Case Records Category A, Administration and Finance:(54) Research and Teaching Drug Inventory Records
Committee Reports, Committee Minutes, Committee Meetings	Category A, Administration and Finance: (11) Committee Records; (22) Faculty Senate Records; (39) Staff Meeting Records
Comprehensive Examinations	Category K, Student Records: (43) Graduate Students Degree Completed Records; (44) Graduate Students Degree Uncompleted Records; (63) Student Advising Records These records do not go in : (38) Examinations, Tests, Term Papers, and Homework Records
Computer System Maintenance Records	Category D, Information Management and Planning: (1) Computer System Maintenance Records
Computer migration reports	Category D, Information Management and Planning: (2) Computer System Program Documentation Records
Computer System Program Documentation	Category D, Information Management and Planning: (2) Computer System Program Documentation Records
Computers	Information Management & Planning / Category D
Concert receipt books	Category A, Administration and Finance: (107) Ticket Sales and Event Cash Reconciliation Records
Conference Information	Category A, Administration and Finance: (8) Association and Organization Advisory Records; (7) Agency Relations Records
Confidential Records Request	Category K, Student Records: (41) Georgia Open Records Act (GORA) and Freedom of Information Act (FOIA) Request Records; (39) Family Educational Rights and Privacy Act (FERPA) Documents;
Consultants	Category A, Administration and Finance: (115) Personal/Professional Services Contracts Records; (63) Capital Construction Project Records
Contracts-Active (There are many types of contracts used on campus. Please do a search on the BOR Records site linked above, if you do not see your category here)	Category A, Administration and Finance: (110) Contracts and Agreements Records; (109) Author's and Artist's Contracts and Agreements Records; (115) Personal/Professional Services Contracts Records; Category G, Human Resources: (1) Academic and Unclassified Employees Personnel Records; Category I, Research: (17) Grants and Contracts Accounting Records
Copier counts	Category A, Administration and Finance: (101) Cash Records
Correspondence	Category A, Administration and Finance: (13) Correspondence, Administrative; (14) Correspondence, Executive; (15) Correspondence, Transitory; (16) Correspondence, General (Routine)
Counseling Records	Category K, Student Records: (35) Counseling, Psychological, and Psychiatric Case Records; (59) Services to Students with Disabilities (SSD) Records; (60) Special Academic Programs Student Records; Category E, Intercollegiate Athletics: (22) Student Athletes Medical Records
Course Evaluation	Category B, Academic Affairs(15) Course and Teacher Evaluation File; Category G, Human Resources (44) Student Faculty/Course Evaluation Records
Credit card purchases	Category A, Administration and Finance: (85) Credit Card Administration Records, Category C, Auxiliary Services: (23) Calling Card Records;Category H, Publications, Promotions and Alumni Relations: (3) Alumni Association Services Program Records
Departmental Charges	Category A, Administration and Finance: (77) Accounts Payable Records
Departmental Meetings	Category A, Administration and Finance: (39) Staff Meeting Records
Disciplinary hearings	Category K, Student Records: (64) Student Conduct Records/Disciplinary Action Records; Category G, Human Resources: (2) Academic and Unclassified Employees Personnel Records (Supervisor's Copy); (10) Classified Employees Non-Routine Evaluations; (43) Student Employees Personnel Records
Displays	Category F, Library, Archives and Museum: (8) Exhibit Records
Dissertations	Category K, Student Records: (72) Theses and Dissertations Records
Donations	Category E, Intercollegiate Athletics: (7) Donor Recognition Records; (11) Gift-In-Kind Donors Records; Category F, Library, Archives and Museum: (2) Collection and Artifact Acquisition and Exchange Records; (8) Fund-Raising Records
Donor lists	Category E, Intercollegiate Athletics: (7) Donor Recognition Records; (11) Gift-In-Kind Donors Records; Category F, Library, Archives and Museum: (2) Collection and Artifact Acquisition and Exchange Records; (8) Fund-Raising Records
Drug Screening Testing	Category E, Intercollegiate Athletics: (15) Positive Drug Test Records;
Emails: Nothing in database. These are considered "records" and the BOR will be coming out with guidelines in the future. For now, use "correspondence" as a guide:	Category A, Administration and Finance: (13) Correspondence, Administrative; (14) Correspondence, Executive; (15) Correspondence, Transitory; (16) Correspondence, General (Routine)
Employee payroll deduction	Category G, Human Resources: (18) Employees Benefits Records; (49) Deduction Authorization Records; (55) Payroll Adjustment Records; (72) Payroll Deduction Reimbursement Records
Employee Evaluations	Category G, Human Resources: (11) Classified Employees Personnel Records; (1) Academic and Unclassified Employees Personnel Records; (2) Academic and Unclassified Employees Personnel Records (Supervisor's Copy)
Employment Search	Category G, Human Resources: (40) Search Records
Enrollment	Category D, Information Management and Planning: (12) Enrollment Reports
Equipment Inventory	Category A, Administration and Finance: (43) Equipment Inventory Records
Equipment Loan	Category A, Administration and Finance: (46) Equipment Rental and Loan Records; (44) Equipment Loan Agreements Records
Equipment Repair	Category A, Administration and Finance: (45) Equipment Maintenance Records
Evaluations of employees, not of courses	Category G, Human Resources: (11) Classified Employees Personnel Records; (1) Academic and Unclassified Employees Personnel Records; (2) Academic and Unclassified Employees Personnel Records (Supervisor's Copy)
Evaluations (of courses not employees)	Category B, Academic Affairs(15) Course and Teacher Evaluation File; Category G, Human Resources (44) Student Faculty/Course Evaluation Records
Events	Category A, Administration and Finance: (38) Special Event Records; Category C, Auxiliary Services(26) Events Administration Records
Exams or Tests	Category K, Student Records: (38) Examinations, Tests, Term Papers, and Homework Records
Exhibits	Category A, Administration and Finance: (109) Author's and Artist's Contracts and Agreements Records; Category F, Library, Archives, and Museum: (8) Exhibit Records
Faculty Senate	Category A, Administration and Finance: (11) Committee Records; (22) Faculty Senate Records; (39) Staff Meeting Records; (24) Grievance Records
Faculty meetings or Departmental Meetings	Category A, Administration and Finance: (39) Staff Meeting Records
Faculty Evaluations	Category G, Human Resources: (1) Academic and Unclassified Employees Personnel Records; (2) Academic and Unclassified Employees Personnel Records (Supervisor's Copy); Category B, Academic Affairs(15) Course and Teacher Evaluation File; Category G, Human Resources (44) Student Faculty/Course Evaluation Records
Foundation Pledges	Category H, Publications, Promotions and Alumni Relations: (8) Fund-Raising Records
Foundation Gifts	Category A, Administration and Finance: (23) Gifts Records; Category H, Publications, Promotions and Alumni Relations: (8) Fund-Raising Records
Gift Reports	Category A, Administration and Finance: (23) Gifts Records; Category H, Publications, Promotions and Alumni Relations: (8) Fund-Raising Records; Category F, Library, Archives and Museums: (2) Collection and Artifact Acquisition and Exchange Records; Category E, Athletics: (7) Donor Recognition Records; (11) Gift-In-Kind Donors Records
Gifts to Foundation	Category A, Administration and Finance: (23) Gifts Records; Category H, Publications, Promotions and Alumni Relations: (8) Fund-Raising Records
Gifts	Category A, Administration and Finance: (23) Gifts Records; Category H, Publications, Promotions and Alumni Relations: (8) Fund-Raising Records; Category F, Library, Archives and Museums: (2) Collection and Artifact Acquisition and Exchange Records; Category E, Athletics: (7) Donor Recognition Records; (11) Gift-In-Kind Donors Records
Grade Change Request	Category K, Student Records: (71) Supplemental Grade Report Records; (61) Student Academic Records;
Grade Sheets, Grade Books	Category K, Student Records: (26) Original Grade Sheets/ Class Lists; (42) Grade Reports
Grades	Category K, Student Records: (26) Original Grade Sheets/ Class Lists; (42) Grade Reports
Graduate Student Records	Category K, Student Records: (43) Graduate Students Degree Completed Records; (44) Graduate Students Degree Uncompleted Records; (45) Graduate Students Denied Admission/No Show Records
Graduate Student Admission Records	Category K, Student Records: (43) Graduate Students Degree Completed Records; (44) Graduate Students Degree Uncompleted Records; (45) Graduate Students Denied Admission/No Show Records
Graduation Records	Category K, Student Records: (75) Undergraduate Degree Audit and Application for Graduation Records; (34) Commencement Records; (43) Graduate Students Degree Completed Records; (77) College Department Student Files
Grant Opportunities	Category I, Research: (2) Research Grant Proposal Development Records;
Grant Information	Category I, Research: (2) Research Grant Proposal Development Records
Grant applications-non-funded	Category I, Research: (4) Unfunded Research Grant Proposal Applications Records
Grant applications-funded	Category I, Research: (3) Research Grant Proposal Application Records
Grant Reports	Category I, Research: (9) Grant Projects Research Reports; (17) Grants and Contracts Accounting Records
Greek Life	Category K, Student Records: (40) Fraternity and Sorority Membership Records; Category L, Student Affairs: (4) Greek Life Records
Holds	Category K, Student Records: (73) Transcript Hold or Encumbering Authorization Forms
Honor Societies (Records could be sent to VSU Archives to be kept permanently.)	Category B, Academic Affairs; (17) Unit/Institution/Organization History Records
Hope Scholarship	Category K, Student Records: (15) Student Financial Aid Records
Human Resources Policies	Human Resources / Category G
Informed Consent	Category I, Research: (5) Institutional Review Board (IRB) Records Category E, Intercollegiate Athletics: (22) Student Athletes Medical RecordsCategory C, Auxiliary Services: (24) Child and Youth Program Participant Records; Category K, Student Records: (39) Family Educational Rights and Privacy Act (FERPA) Documents
Information Systems (This is a broad topic that encompasses much of Information Management & Planning / Category D Check here if the topics suggested do not describe your record.)	Category D, Information Management and Planning: (1) Computer System Maintenance Records; (2) Computer System Program Documentation Records; (4) Information System Planning and Development Records; (8) Software Management Records
Institutional Publications	Category H, Publications, Promotions and Alumni Relations: (14) Publications Records (Copies of Institutional publications also go to the University Archives in Odum Library)
Inter-library loan records	Category F, Library, Archives and Museum: (10) Inter-Library Loan (ILL) Records
Leave Requests	Category G, Human Resources: (45) Time, Attendance and Leave Records
Leave Accruals	Category G, Human Resources: (45) Time, Attendance and Leave Records
Library	Library, Archives and Museum Category / Category F
Library Patron Records	Category F, Library, Archives and Museum: (11) Patron and Visitor Records; (6) Courtesy Borrowers Records
Mailing lists	Category H, Publications, Promotions and Alumni Relations: (4) Alumni Mailing List Records; Category E, Intercollegiate Athletics: (2) Annual Fund Drive Records; (17) Recruiting Records;
Majors	Category B, Academic Affairs: (1) Academic Program Administrative Records; Category K, Student Records(37) Enrollment Reports
Master Calendar	Category A, Administration and Finance: (19) Daily Logs
Master Plan	Category A, Administration and Finance: (28) Institutional Planning Records; (123) Strategic Plans and Annual Reports
Medical Records	Category C, Auxiliary Services: (8) Medical Records; (3) Health History Forms
Membership Records	Category A, Administration and Finance: (34) Professional Membership Records; Category H, Publications, Promotions, and Alumni Relations: (1) Alumni Records; Category K, Student Records: (40) Fraternity and Sorority Membership Records
Memorial Gifts to Foundation	Category H, Publications, Promotions, and Alumni Relations: (8) Fund-Raising Records
Microform statistics	Category D, Information Management and Planning: (5) Microfilm Quality Control and Inspection Records (Filming) through (7) Microfilm Quality Control and Inspection Records (Storage); Category F, Library, Archives and Museum: (12) Records Management Records
Minutes This is a broad record type and if one of these does not include your minutes, try a search in the BOR guidelines. Minutes of the Faculty Senate and other groups are kept permanently in the VSU Archives.	Category A, Administration and Finance: (4) Advisory Board Records; (11) Committee Records; (22) Faculty Senate Records; (32) Board of Regents Relations Records; (39) Staff Meeting Records Category K, Student Records: (67) Student Organization Administrative Records
NCAA	Category E, Intercollegiate Athletics: (3) Athletic Eligibility Records; (6) Competition Record Forms; (9) Game Officials' Evaluation Forms; (16) Practice Schedule Records; (17) Recruiting Records and other series in this category.
News Releases	Category H, Publications, Promotions, and Alumni Relations: (10) News Release Records
Patron Records (Library)	Category F, Library, Archives and Museum: (11) Patron and Visitor Records; (6) Courtesy Borrowers Records
Pell Grants	Category K, Student Records: (12) Pell Grant Reports; (7) Fiscal Records and Reports
Personnel Records	Category G, Human Resources: (1) Academic and Unclassified Employees Personnel Records; (2) Academic and Unclassified Employees Personnel Records (Supervisor's Copy); (11) Classified Employees Personnel Records; (43) Student Employees Personnel Records and other series within this Category.
Petty Cash	Category A: Administration and Finance: (101) Cash Records
Phone logs	Category A: Administration and Finance: (19) Daily Logs
Photographs and Videos	Category H, Publications, Promotions, and Alumni Relations: (12) Photographs Category E, Athletics: (27) Photographs and Films
Plans and Blueprints	Category A: Administration and Finance: (62) Buildings/Grounds Repair, Maintenance, Remodeling, and Construction Records
Pledges to Foundation	Category H, Publications, Promotions, and Alumni Relations: (8) Fund-Raising Records
Policies (almost all areas have a Policies section. Please search the BOR records site under policies and your area for a more specific rule)	Category A: Administration and Finance: (33) Policies and Procedures Records
Position Search	Category G; Human Resources: (40) Search Records
Program Evaluations	Category A: Administration and Finance: (1) Professional Accreditation Records; Category B, Academic Affairs: (11) Program Development and Review Records
Program Documentation (computers)	Category D, Information Management and Planning: (2) Computer System Program Documentation Records
Promotion and Tenure	Category G; Human Resources: (35) Promotion, Tenure, and Salary Increase Records
Proof Rolls	Category K, Student Records: (26) Original Grade Sheets/ Class Lists
Publications (Copies of Institutional publications also go to the University Archives in Odum Library)	Category H, Publications, Promotions, and Alumni Relations: (14) Publications Records (Copies of Institutional publications also go to the University Archives in Odum Library)
Purchase Orders	Category A, Administration and Finance: (77) Accounts Payable Records
Purchasing Correspondence	Category A, Administration and Finance:(71) Correspondence, Fiscal;
Purchasing Card	Category A, Administration and Finance: (85) Credit Card Administration Records
Real estate files	Category A, Administration and Finance: (66) Land Inventory Records; (116) Real Property Records
Receipt books	Category A, Administration and Finance: (108) Weekly Cash Receipts Summaries; (107) Ticket Sales and Event Cash Reconciliation Records; (101) Cash Records; (78) Accounts Receivable Records
Records Access Requests	Category K, Student Records: (39) Family Educational Rights and Privacy Act (FERPA) Documents; (41) Georgia Open Records Act (GORA) and Freedom of Information Act (FOIA) Request Records
Records Transfer forms	Category F, Library, Archives, and Museums: (12) Records Management Records
Reference records	Category F, Library, Archives, and Museums: (13) Reference Request Records
Request for Travel	Category A, Administration and Finance: (91) Travel Records
Research	Research Category / Category I
Room contracts	Category B, Academic Affairs: (12) Room Scheduling Records; (26) Events Administration Records
Reports	Do a search at the BOR site for the type of report you want: http://www.usg.edu/usgweb/busserv/
S G A (Student Government Association)	Category K, Student Records: (67) Student Organization Administrative Records; (65) Student Development Transcripts Records ; Category H, Publications, Promotions, and Alumni Records: (17) Unit/Institution/Organization History Records
Schedules	Category B, Academic Affairs: (4) Class Scheduling Records; Category K, Student Records: (27) Class Schedules of Students; Category E, Intercollegiate Athletics: (18) Scheduling Records
Scholarship Awards	Category A, Administration and Finance: (10) Awards Records; Category H, Publications, Promotions, and Alumni Records: (16) Scholarship Reports; Category K, Student Records: (1) Athletic Scholarship and Grant-In-Aid Award Records; (10) Minority Scholars Program Records; (12) Pell Grant Reports; (48) International Students Records
Scholarship Applications	Category A, Administration and Finance: (10) Awards Records; Category K, Student Records: (1) Athletic Scholarship and Grant-In-Aid Award Records; (10) Minority Scholars Program Records; (12) Pell Grant Reports; (48) International Students Records
Self-Study	Category A, Administration and Finance: (25) Institutional Accreditation Records; (1) Professional Accreditation Records;
Semester enrollment analysis report	Category K, Student Records: (37) Enrollment Reports
Serials Records	Category F, Libraries, Archives, and Museums: (14) Serials Records
Software	Category D, Information Management and Planning: (2) Computer System Program Documentation Records; (8) Software Management Records
Special Services	Category K, Student Records: (59) Services to Students with Disabilities (SSD) Records; Category B, Academic Affairs: (13) Special Academic Programs Records
Staff Meeting Minutes	Category A, Administration and Finance: (39) Staff Meeting Records
Student Academic Records	Category K, Student Records: (61) Student Academic Records
Student Assistant records	Category G, Human Resources: (43) Student Employees Personnel Records; (25) Graduate Assistantship Applications Records
Student Records	Student Records / Category K
Student Record Release Form	Category K, Student Records: (74) Transcript Request Forms
Student Papers	Category K, Student Records: (38) Examinations, Tests, Term Papers, and Homework Records
Student Organizations	Category K, Student Records: (67) Student Organization Administrative Records; (65) Student Development Transcripts Records ; Category H, Publications, Promotions, and Alumni Records: (17) Unit/Institution/Organization History Records
Student Loan Records There are many series dealing with Student Loans. Try Category K, Student Records, numbers 2-18, if the above are not specific enough.	Category K, Student Records: (2) Borrower's Loan Records; (3) Borrower's Loan Records (Canceled); (9) Loan Activity Records; (15) Student Financial Aid Records
Student Handbook	Category B, Academic Affairs: (14) Student Handbooks
Student Financial Aid Records	Category K, Student Records: (15) Student Financial Aid Records See Also, Student Records / Category K
Student Disciplinary Files	Category K, Student Records: (64) Student Conduct Records/Disciplinary Action Records; Category G, Human Resources: (43) Student Employees Personnel Records
Student Death	Category K, Student Records: (3) Borrower's Loan Records (Canceled)
Student Activities	Category H, Publications, Promotions, and Alumni Relations: (17) Unit/Institution/Organization History Records; Category K, Student Records (67) Student Organization Administrative Records; Category L, Student Affairs:(4) Greek Life Records
Student Timesheets	Category G, Human Relations: (45) Time, Attendance and Leave Records
Syllabus	Category B, Academic Affairs: (6) Course Records
Telephone bill	Category A, Administration and Finance: (77) Accounts Payable Records; Category C, Auxiliary Services: (23) Calling Card Records
Tenure and Promotion	Category G, Human Resources: (35) Promotion, Tenure, and Salary Increase Records
Testing	Category K, Student Records: (52) National Testing Records; (38) Examinations, Tests, Term Papers, and Homework Records; (62) Student Activity Reports; Category I, Research: (11) Research Data (Human Subjects); Category E, Intercollegiate Athletics: (15) Positive Drug Test Records; Category C, Auxiliary Services: (1) Client Records; (8) Medical Records
Thesis	Category K, Student Records: (72) Theses and Dissertations Records
Transcripts of students who did not enroll	Category K, Student Records: (20) Admissions Records for Applicants Who Do Not Enroll (Accepted or Rejected)
Transcripts (submitted with Admission Forms)	Category K, Student Records: (21) Admissions Records for Applicants Who Do Enroll (Accepted)
Transcripts	Category K, Student Records: (61) Student Academic Records
Transcript Release Forms	Category K, Student Records: (74) Transcript Request Forms
Travel records and Travel Requests	Category A, Administration and Finance: (91) Travel Records
University Publications	Category H, Publications, Promotions, and Alumni Relations: (14) Publications Records (Copies of Institutional publications also go to the University Archives in Odum Library)
Vacancy Search	Category G; Human Resources: (40) Search Records
Vendors	Category A, Administration and Finance: (60) Vendor History Reports; (71) Correspondence, Fiscal; (115) Personal/Professional Services Contracts Records;
Videos and Photographs	Category H, Publications, Promotions, and Alumni Relations: (12) Photographs
Visitor Records	Category E, Intercollegiate Athletics: (25) Official Visitor Records; Category F, Library, Archives and Museum: (11) Patron and Visitor Records; Category G, Human Resources: (28) J-1 Visa Scholars Records
Work Study	Category K, Student Records: (19) Work Study Program Administrative Records; Category G, Human Resources: (67) Student Time Records; (45) Time, Attendance and Leave Records; (43) Student Employees Personnel Records
Workers Compensation	Category J, Police Security and Safety: (1) Accident and Injuries Records