Valdosta State University (VSU) has a legal and ethical responsibility to safeguard and to protect all confidential information. Confidential information includes patient information, employee information, business information, financial information and other information relating to VSU. In the course of my employment and/or association with VSU, I understand that I will come into contact with confidential information. Confidential information may be spoken, written or electronic. The purpose of this agreement is to clarify my duties regarding confidential information.
By signing this document
I understand and agree to comply with VSU Policies & Procedures on
Confidentiality and Security Access and the GA Computer Systems Protection Act,
copies of which I have received for my records. In addition:
1. I
agree not to disclose confidential information to others who do not have a
need-to-know. Need-to-know is defined as
that which is necessary for one to adequately perform one's specific job
responsibilities as they relate to VSU.
2. I
agree not to access or attempt to access any information, or utilize equipment,
other than that which is required to do my job.
3. I
agree not to discuss confidential information where others can overhear the
conversation, e.g., in hallways, on elevators, in the cafeterias, at
restaurants, at social events. I
understand that it is not acceptable to discuss any confidential information
inside or outside the organization, while on or off duty, even if specific
names are not used, other than as permitted in this agreement.
4. I
agree not to access any confidential information for any person who does not
have a need-to-know.
5. I
understand that my user name and password are the equivalent of my signature
and that I am accountable for all entries and actions recorded during their
use.
6. I
agree that I will not disclose my user name and password to any person for any
reason.
7. I
agree not to access any confidential information using someone else's user name
and password.
8. I
agree not to send or take any confidential information outside VSU in any form
(including PDAs) without authorization.
9. I
agree not to make any additions, modifications or deletions to any confidential
information without authorization.
10. I
agree to respect the limitations and usage of the information system network
and not to interfere unreasonably with the activity usage of other authorized
persons.
11. I
understand that my access to all computer systems may be monitored and audited
without notice to me.
12. I
agree to log out of any computer session opened under my user name and password
prior to leaving any computer or terminal unattended.
13. I
understand that if authorized to use Internet and/or email, I will use it only
for authorized job responsibilities. Any
misuse or abuse (e.g., pornographic material, chain letters, etc.) of
these privileges could be grounds for disciplinary action.
14. I
understand that I must participate in periodic training, as determined by VSU.
15. I
agree to respect the ownership of proprietary software (e.g., I will not
operate any unauthorized software on VSU computers or make unauthorized copies
of any software for my own use).
16. I
understand that confidential papers should be picked up as soon as possible
from copiers, mail boxes, fax machines, printers and other publicly accessible
locations. Confidential papers, reports,
and computer printouts should be kept in a secure place. When they are no longer needed, confidential
papers should be deposited in the document destruction bins to be destroyed.
17. I
understand that my obligation under this agreement will continue after my
termination of employment and/or association with VSU and that my privileges
are subject to periodic review, revision, renewal and termination.
18. I
agree to notify VSU's Privacy Officer immediately of
any unauthorized access or use of confidential information or of violation by
anyone of any of the rules above.
I
understand that violation of this agreement may result in the following:
a. Denial
of access to VSU computer systems;
b. Disciplinary action as stated in VSU Policies
and Procedures and the Employee Handbook up to and including termination;
c. Penalties
under State and Federal laws and regulations;
d. Denial
of privileges to practice professionally at VSU facilities and/or denial of
entry into those facilities;
e. Notification
the Board of Regents;
f. Any combination of the above.
Signature
Printed name (BLOCK CAPITAL LETTERS ONLY)
/ / - -
Date (mm/dd/yy) Social Security Number
Work Street Address
City, State, Zip Work Telephone