Student Technology Fee
Policies, Procedures and Guidelines
Updated FY 2002
The purpose of this document is to establish the general policies, procedures and guidelines for the control, allocation and use of the student technology fee revenues at Valdosta State University.
In April 2000, the Board of Regents, University System of Georgia approved a $38 per student, per semester technology fee for assessment by all institutions, effective with the Fall 2000 semester. Several schools, such as UGA, Georgia Tech and others already had such fees. For example, Georgia Southern established a $25 per student, per quarter fee in June 1997.
Valdosta State has imposed the fee, as approved, and said fee is expected to generate various levels of revenue each fiscal year based on student enrollment (e.g., approximately $560,000 in FY2001, $667,000 in FY2002, etc.).
A "Student Technology Fee Action Committee" has been established by the President to act in his behalf and advise him on the activities related to this subject.
The composition of the committee will be as follows:
- The President, VSU, appoints the chair of the committee. He/she will lead the committee discussion, prepare the agenda, produce supporting documents and make reports to the President, as required. Typically, this person will be one that is heavily involved in the computer and data networking operations of the entire campus.
- One representative will be President, Student Government Association (SGA).
- Two additional representatives will be from the SGA, preferably sophomores and above, who are familiar with the campus and the technology activities of students. Ideally, at least one will be a Math/Computer Science major.
- One representative will be from the Faculty Senate, preferably a Senator who is also serving on the Technology Committee of that body.
- One representative will be from the Administrative Council, preferably an individual who is serving on the Technology Committee of that group.
- One representative will be a VSU staff member, preferably an individual who has been on the campus for sometime and is familiar with computing activities in support of students.
IV. Requests for Fee Allocations
Several methods will be utilized to develop campus needs to be met via the technology fee:
- Input from the Student Government Association (SGA) via the various meetings they hold. These would include the regular SGA meetings, special caucus meetings, suggestion boxes and other mechanisms they deem appropriate.
- The annual budget presentations by the Vice Presidents, Deans and various Directors outline their priorities for financial assistance for the coming year, to include technology requirements. Those requirements, as they relate to student support, will be summarized and provided to the Committee by the Assistant to the President for Information Technology, who participates in all presentations.
- Staff of the Information Technology division maintain databases of the computer and data communications equipment on campus, to include the age and capabilities (amount of memory, disk size, speed, software installed, etc.) of the hardware. That data has, for years, been utilized to plan for the replacement of the equipment, usually on a first-in, first-out basis. Those replacement actions that relate directly to student computer support, will now be presented to the Student Technology Fee Action Committee for funding.
- At the beginning of each academic year, the Committee will accept expenditure requests from groups who do not feel they are represented through the above mechanisms, such as the Spectator, the Student Radio Station and others. The Committee will publish guidelines for such submissions.
V. Use of Fees
The fees are to be utilized to provide Valdosta State University students with the most extensive set of computing facilities and services available in the University System of Georgia. Since the annual budget of the University from state appropriated funds is inadequate, this new revenue source highly welcomed.
Proceeds from the technology fee will be used to maintain and upgrade student computing facilities and services. The fees must directly enhance student computing and data networking activities on the VSU campus.
Samples of Use
- Pay for student computer lab assistants
- Keeping the computer labs open longer hours
- Buying new microcomputers for the student computer labs and electronic classrooms
- Buying new laptop computers for checkout to student clubs and organizations for special presentations and/or projects (e.g., Students in Free Enterprise for their annual competition at off-campus locations).
- Buying wireless laptop computers and the related access units, roll-around locking cabinets, etc. for academic units to provide to students in support of classroom instruction.
- Buying new printers for the student computer labs and electronic classrooms
- Paying for paper, printer cartridges and other miscellaneous supplies for the student computer labs and electronic classrooms
- Improving data network connectivity for the student computer labs
- The provision of classroom multi-media instructors workstations (hardware, software and furniture) and related ceiling mounted computer projector systems
- Other technology items, e.g., fax machines.
Once the Student Technology Fee Action Committee has established the general budget guidelines for the allocation of funds, the day-to-day expenditures, up to an amount not to exceed $50,000 for the total purchase can be approved and processed by the Committee chair. For example, if 30 new PC's and two (2) new laser printers were approved for the English Department Writing Center computer lab, with a total cost of approximately $34,500, the purchase could be processed without the Committee meeting. The chair would, at the next meeting, report on the expense.
For amounts which vary by more than 5% over the amount approved in the budget, the Committee chair will call a meeting and discuss the situation.
For amounts in excess of $50,000 the Committee would meet and make its decision.
A running summary of expenditures, minutes of committee meetings, committee membership and other information will be posted to the Student Fee web page at: