The President will determine if classes will be canceled or University services reduced owing to inclement weather or other threatening conditions. When classes are canceled, all non-critical offices and units on and off campus will be closed unless these units are located in an area considered safe for business to continue. In the President's absence, the Vice President for Academic Affairs, in consultation with the Vice President for Finance and Administration and the Vice President for Student Affairs, will make the determination to close the University.
Selected radio and TV stations in the VSU service area will be notified through the Office of Public Relations when the University is closed. If there is no announcement, students, faculty, and staff should assume classes are in session and all offices are operating on a normal schedule.
If a decision to cancel classes and reduce services is made after 8 a.m., all University personnel will be notified through normal administrative channels. Until a person receives notice from his/her supervisor, he/she should assume the University is fully operational.
When an emergency is declared, certain key personnel will report for work. These employees will be identified by their supervisors. Persons who are not required to work when the University is officially closed will be granted excused absence. Payroll reporting and timekeeping will be prescribed by the Vice President for Finance and Administration .
Each academic unit should develop and submit to the Dean/Director, to be filed with the Vice President for Academic Affairs, appropriate internal policies and procedures for providing instruction when the University is open but members of the faculty are unable to reach campus. Other University unit heads will file a plan with the appropriate Vice President to maintain essential services.
The President will determine, after appropriate consultation, if and when missed class days should be made up.
In the event dangerous weather is indicated and alerts sounded, persons wishing to seek shelter will have the freedom to do so.
In the event of other emergencies (such as a bomb threat), the University Police should be immediately notified.