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Non- Affiliated Organizations

I. Applicants must call Event Services at (229) 333-5998 in the University Center.
 
II. Applicants must submit a request to Event Services four (4) weeks in advance of the event. (Requests forms can be found in the office or on the Event Services website.) For all conferences, workshops, camps or large events; requests must be submitted at least sixty (60) days in advance.
 
III. The Event Services Committee will review the request for available space and conformity to University policy and will decide upon the approval or denial of the request.
 
IV. Upon approval of the request, applicants must sign the appropriate rental agreement and return it to Event Services within five (5) days. This agreement will include facility rental charges resulting from the equipment/ personnel required for the facility agreement. A member of the Event Services Committee will contact the appropriate person(s) if the reservation request is denied for any reason.
 
V. Applicants wishing food or refreshments must use the official University food service as the caterer. Catering can be contacted at (229) 259-5510.
 
VI. Applicants must give five (5) working days notice to Event Services in the event of program cancellation or deposit will be forfeited.
 
VII. Your organization will be held financially responsible for any damages that occur during your reservation.
 
VIII. Event Services holds the right to cancel any reservation thirty (30) days prior to the event in order to meet the needs of the University.
 
IX. Failure to comply with Event Services and University policies may result in the cancellation of further reservations.
 
X. There will be a minimum charge of $25 for all facility rentals.