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Fundraiser Information for Recognized Student Organizations

I. Advance Planning for Event
   
 
  1. Designated event planner should meet with faculty advisor to decide on type of fundraiser.
  2. Is fundraiser: ___ Organizational  ___ Charity (select one)
  3. Organizational Fundraiser: fundraisers in which the student organization itself keeps all of the proceeds from the event. Charity Fundraiser: fundraisers in which the student organization gives away at least 90% of the proceeds raised from the event to the designated charity.
  4. Event planner and advisor should complete the fundraiser form and turn it in to the Student Union Reservation Office.
II. Policies for Fundraisers
   
 
  1. Any event on-campus or off-campus must follow these procedures.
  2. The name of the charity must be on all advertisement for event, including ticket sales.
  3. Full rental of facility, personnel and other associated expenses will be charged to organizations keeping more than 10% of the proceeds from the event... this percentage of money collected can be used for prizes, program planning and other expenses incurred with the event.
  4. Proceeds collected: registration fees, admission to an event, entry fees (i.e.: sports teams) or processing fees
  5. Canned goods or clothing can be solicited, but it cannot be combined with the collection of money (example: canned good or a $1 door entry)
  6. Exception for charges: if you are charging only to cover the cost of a meal provided by catering - an invoice from catering must be provided.
  7. Vendors: approval to use vendors at your event must be requested in the planning stages of the event. All vendors are required to pay 7% sales tax to Valdosta State University and 20% gross sales.
  8. Scholarship Funds: if proceeds collected are to be put in a scholarship fund for the student organization, scholarship requirements must be provided in writing and approved.
  9. Scholarship monies may only be used for VSU tuition and/ or textbooks from the VSU Bookstore.
  10. After your fundraiser is approved, a facility can then by scheduled with Event Services and a contract generated.
  11. After the event, a Statement of Distribution form must be completed within seven (7) working days of event and returned to the Student Union Reservations Office.
  12. If your event is a charity fundraiser, then a letter from the charity must be provided stating the amount donated and attached to the Statement of Distribution form.
  13. Donations/ Collections: Only registered student organizations may request permission to setup donation sites for items such as money, canned goods, etc. in University facilities.