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COUNCIL ON STAFF AFFAIRS

(COSA)

VALDOSTA STATE UNIVERSITY

Minutes, September 7, 1993

The Council on Staff Affairs met in the Odum Library Meeting Room, = Tuesday,=20 September 7, 1993.=20

Present: Ude Eko (Student Government Assoc.), Juanita Faircloth, = Inman=20 Grimsley, Wallace Holsendolph, Carl James, Mike Jones, Bob Krawczyk, = Russ Mast,=20 John Miller, Donna Nolan, Robert Nolan, and Karrie Yeatman.=20

President Donna Nolan called the meeting to order at 2:30 p.m.=20
Russ Mast, charter president for COSA, was presented a Presidents = plaque=20 for his service and guidance in 1992-1993.=20
Minutes of July 6 were approved as corrected.=20
Committee reports:=20
- Communications - none=20
- Policy - none=20
- Welfare - none=20
- Committee chairs were appointed in July. Other board members = were=20 appointed as follows:=20
- Communications - (co-chair Vanessa Brunston/Bob Krawczyk) Steve = Roberts=20
- Policy - (chair Carl James) Mike Jones, John Miller and Susan = Teel=20
- Welfare - (chair Bill England) Wallace Holsendolph and Robert = Nolan=20
Donna Nolan reported that each member of the board had been given = a packet=20 with the following information:=20
- Dates for meetings of the Board and Executive Committee (all = meetings=20 will be held in Odum Library, 2:30 p.m.).=20
- Members and telephone numbers of the COSA Board and Executive = Committee.=20
- COSA By-Laws - all COSA Board members, particularly the new = members,=20 should read and become familiar with these.
Old Business=20
- Wage survey - Mr. Gary McCombs responded to a memo from = President Donna=20 Nolan to the COSA Board as follows: A wage survey is costly and time = consuming (usually taking at least 6 months). The President's = Cabinet felt=20 the need was greater now to increase minimum salaries of the = lowest=20 pay grade to a level comparable to that of Georgia Southern = University. Mr.=20 McCombs states: "During the current fiscal year, further analysis = will be=20 conducted on our classified staff pay plan. Dr. Bailey is committed = to=20 providing a competitive and equitable compensation plan for all = employees of=20 the institution-a goal shared by all members of his Cabinet. Every = effort=20 will be made, within the financial realities of the State and = institution,=20 to accomplish this goal."=20
- Tuition waiver - no report=20
- Grievance procedures - COSA is not a grievance council but the = Executive=20 Committee felt that each staff member should have available to = him/her the=20 proper steps or channels to take if they should have a grievance = (See=20 Attachment). Inman Grimsley stated that the Manual on Policies and=20 Procedures for staff is being revised (name change to VSU, etc.). = All=20 departments have copies but when completed another copy will be on = reserve=20 in the Odum Library for anyone to review.
New Business=20
- A parliamentarian was not appointed at the last meeting. Bob Lee = was=20 reappointed to serve again this year.=20
- Inman Grimsley asked Donna Nolan in a memo to bring before the = COSA=20 Board two items: Employee Recognition - After a short = discussion=20 Juanita Faircloth made a motion that the Welfare Committee along = with Inman=20 Grimsley check into this and draw up some guidelines and procedures = for the=20 COSA Board as soon as possible. This will be discussed later in the = year at=20 another Board meeting, possibly December or later. The motion was = seconded=20 by Karrie Yeatman and passed. Sick Leave Bank - This would be = annual=20 leave time donated to a sick leave bank for use by anyone (of course = with=20 specific guidelines) in need. This is not sick leave time. After = discussing=20 this issue for several minutes, Bob Krawczyk made a motion that the = idea of=20 a Sick Leave Bank be dropped and Robert Nolan seconded the motion. = The=20 motion passed with a vote of 7 yes and 2 no (two members of the = board are=20 non-voting members)
General Information: Inman Grimsley stated that the Health = Insurance plan=20 will change in January 1994. This will be expanded coverage. Everyone = is=20 encouraged to attend the open enrollment seminars in November to learn = more=20 about their options and sign up for the coverage that fits their needs = or=20 circumstances.

With no further business, the meeting adjourned at 3:35 p.m.=20