THE COUNCIL ON STAFF AFFAIRS - MINUTES NOVEMBER = 2004

THE COUNCIL ON STAFF AFFAIRS

Minutes of November 9, 2004

1) =20 Call To = Order

Chair Elect Bobby Flowers called the meeting = to order at=20 8:37 a.m. in the University Center Rose Room. Members present:=20 Sharon Butcher, David Bennett, Steve Fesler, Bobby Flowers, Beth = Giddens,=20 Jeff Grant, Mike Hamm, Stanley Jones, Marshall McLane, Michael McKinley, = Rebecca=20 Taylor, Trisha Taylor, and Shana Yorkey. Proxies: Leann Boyd to = Rebecca=20 Kimbrough. Patrick Smith to Trisha Taylor. Members absent: LeAnn = Boyd,=20 Shawn Gibbons, Inman Grimsley, Ann Holland, Bob Lee, Patrick Smith, = Josie Stone,=20 Thor Withers, and Tim Yorkey. Guests: Donna Smith and Michael Black. = A=20 Quorum was attained.

2) =20 Special Order of The = Day=EF=BF=BDValdosta=20 Educators Credit Union

Donna Smith, Manager/Treasurer of the Valdosta = Educators=20 Credit Union, presented information about the services offered by VECU,=20 including both share (savings) and share draft (checking accounts), and = VECU=20 VISA Check Cards. Employees may also take advantage of lending = services=20 for personal loans (up to 10% of gross income), first and second = mortgage loans,=20 new/used vehicles and RVs =EF=BF=BD even boats and tractors. = Employees are=20 encouraged to utilize the Christmas Club savings plan and free Notary = Public=20 services. VECU plans to offer online banking in the future. = For more=20 information, employees may visit their website (www.valdosta.edu/vecu), = call=20 333-5751, or go by the credit union offices in the University = Center-South,=20 #2040. Office hours are 9am-2pm weekdays. (Handouts #1 &=20 2)

3) =20 Approval of Minutes from September 14, October 12, and October = 19:=20 Mike Hamm and Michael = McKinley=20 moved and seconded that the September 14, 2004 minutes be approved. = David=20 Bennett and Beth Giddens moved and seconded that the October 12, 2004 = minutes be=20 approved. David Bennett and Mike Hamm motioned and seconded that the = October 19,=20 2004 minutes be approved. All motions carried.

4) =20 Approval of the Treasurer=EF=BF=BDs Reports for August, = September, and=20 October: Sharon = Butcher=20 reported that for the period ending October 31, 2004, the Fund 10 = account had=20 one expense item for Staff Day posters and invitations, of $104.74; = leaving a=20 balance of $2062.12. The Discretionary account experienced = to=20 deposits totaling 34.14, resulting in a balance of $3280.80. The=20 Retirement Walkway/Employee Recognition account had two deposits = totaling=20 $167.69, with an ending balance of $13,086.12. Staff Appreciation = Day=20 expenses will appear on next month=EF=BF=BDs report. Motion to approve = August,=20 September, and October Treasurer=EF=BF=BDs Reports made and seconded by = Marshall McLane=20 and Jeff Grant. Motion carried. (Handout = #3)

5) =20 Committee=20 Reports

a) =20 Membership=20 Committee

i) =20 Employee of the=20 Semester: Nominations = will be=20 distributed soon and are due back 12/17.

ii) =20 Elections = =EF=BF=BD Elections will be held via paper = ballots in April=20 2005, committee will meet in December.

b) =20 Staff Appreciation=20 Day

Bobby Flowers thanked everyone for helping = make SAD a=20 success, and invited all members to a =EF=BF=BDWrap-up=EF=BF=BD meeting = at 9:00 am in the=20 University Union, Conference Room #1 on Thursday, November 18. = Members=20 shared positive comments they heard regarding the event. Rebecca = Taylor=20 and David Bennett will coordinate sending letters of thanks to the = vendors,=20 cooks, and volunteers.

c) =20 Welfare=20 Committee

i) =20 Retirement=20 Walkway/Luncheon-Employee Recognition. The retirement luncheon is set for = June 14,=20 2005. New bricks have been installed in the walkway.

ii) =20 COSA on the=20 Move. Members = discussed=20 reviving this event. The committee will follow-up on suggestions = and=20 report back to COSA.

iii) =20 Staff Development=20 Committee. No = report.

d) =20 Policy & Procedures = Committee. No=20 report.

6) =20 Ad Hoc Committee=20 Reports

a) =20 Benevolence=20 Commiteee.=EF=BF=BDNo = activity.

b) =20 Parking Appeals = Committee. =20 For October, 456 tickets = were=20 issued, 240 were dismissed, and 216 were upheld. Chair Mike = McKinley=20 answered questions regarding the parking appeals statistics for = September=20 (Handout #4).

c) =20 Minutes=20 Distribution. The = committee=20 is considering copying the minutes onto an 11=EF=BF=BD x 17=EF=BF=BD = sheet rather than having=20 posters printed.

d) =20 Brochure=20 Revision. The new = brochure=20 will be ready by December=EF=BF=BDs meeting.

e) =20 Recycling. No Report.

f) =20 Faculty Staff=20 Campaign. No=20 report.

7) =20 Miscellaneous Reports=20

a) =20 Faculty/Staff=20 Campaign. No = report.

b) =20 State Charitable = Contributions=20 Program. = No report.

8) =20 Report from the=20 Chair.

a) =20 Academic=20 Scheduling/Procedures. =20 Michael McKinley reported = that the=20 students are being surveyed regarding the possibility of eliminating = Exam=20 Preparation Day in order to have an additional day for final = exams.

b) =20 Faculty = Senate =EF=BF=BD No=20 report.

c) =20 University Planning = Advisory=20 Council. Rebecca = Taylor=20 reported that the Goal 6 committee has recommended to sub-committees, = Diversity=20 Training and Retention, and University Service Awards.

9) =20 Unfinished=20 Business. = None

10) =20 New Business. = Jeff Grant distributed a request from the = Institutional=20 Planning Committee (IPC) for a COSA volunteer to be on a task force that = =EF=BF=BDwill=20 look into issues of communication (or perhaps the lack thereof) at VSU=20 concerning our shared vision, she Strategic Planning process/progress.=20 Interested members should contact Jeff at 245-3852 or jgrant@valdosta.edu. (Handout = #5)

11) =20 Other=20 Business. The = members=20 discussed having a tailgate party for staff employees at the first = playoff game=20 on Saturday, November 20^th. The game begins at = 1pm. It=20 was decided that each COSA representative will donate 4 big bags of = chips and=20 COSA will purchase hotdogs and buns. Rebecca Taylor will contact = Coca-Cola=20 regarding their donating beverages and the Coke Wagon; Marshall McLane = and Bobby=20 Flowers will take care of getting the grill; and Shana Yorkey will send = out an=20 email notifying everyone.

12) =20 Adjournment

Motion to adjourn was made by Rebecca Taylor = and=20 seconded by Beth Giddens. The meeting adjourned at 9:37 = a.m.

Respectfully=20 submitted,

Trisha Taylor

Trisha = Taylor

Secretary, Council = on Staff=20 Affairs