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Valdosta State University

Council On Staff Affairs (COSA)

Minutes - May 9, 1995

Members present: Juanita Faircloth, Inman Grimsley, Sarah Hardin, = Russell=20 Mast, Blake Griffin, Bert Rodriguez, Mike Jones, Sandra Denson, Donna = Nolan, Sue=20 Teel.=20

  1. Chair Russ Mast called the meeting to order at 8:15 am.=20
  2. Special Order of the Day:=20
    1. Presentation of Employee of the Quarter - nominations by Chair = of=20 Employee Recognition Committee, Donna Nolan.

Top Nominees for this Quarter: Shannon Gilmore - University Police=20

Judy Bailey - Odum Library=20

Janet Dickman - Student Affairs=20

Betty Lloyd - Business and Finance=20

Vice President Jim Brignati presented the award to Betty Lloyd, = Spring=20 1995 Employee of the Quarter.=20

Donna Nolan thanked the members of the committee: Sandra Denson, = Inman=20 Grimsley, Julie Deaton, and Jim Black for their assistance and hard work = this=20 year. She also expressed her appreciation for Dr Bailey's and V.P. = Brignati's=20 support of the award.=20

  1. Bob Bell, Director of Plant Operation expressed his support for = COSA and=20 its work, but his concert with two items in the COSA minutes of April = 11. He=20 felt that mentioning the names of people in the minutes who were not = directly=20 involved in a COSA meeting could cause embarrassment and distress for = that=20 person. In reference to the Plant Operations sick leave policy = recorded in the=20 April 11 minutes, he requested that COSA investigate a department = policy=20 before publicizing that policy. Mr. Bell stated that the sick leave = was=20 inaccurate as published. Chair Mast apologized for any inaccuracies or = embarrassment and pledged that the Board would attempt to avoid these = problems=20 in the future.
  1. Approval of minutes of April 11 - The Board approved the minutes = with the=20 stipulation that the Plant Operations sick leave policy be stated = correctly in=20 the May 9 minutes. As of the date that these minutes were published, = COSA have=20 yet to procure a copy of that policy. Chair Mast pledged to attain a = copy by=20 the June 13 meeting so a clarification could be recorded.=20
  2. Treasurer's Report - COSA currently has $1,285.74.=20
  3. Committee Reports:=20
    1. Elections: (see Old Business below)=20
    2. Policy: No Report=20
    3. Welfare: No Report=20
    4. Parking Appeals: Reported that the Appeals Committee was = allowing some=20 appeals from those faculty staff who had been ticketed while parking = on the=20 curb in the Powell Hall lot as long as they were not obstructing = traffic, in=20 a fire land, or in a designated Handicapped space.=20
    5. Employee Recognition: Took suggestions from the board with = regards to=20 staying appraised of Plant Operations plans for internal Employee=20 recognition so that COSA could tie in to those efforts in their = award=20 process. Also discussed the possibility of awards within each area = of the=20 University. The Committee will consider those suggestions and more = for next=20 year's award process.=20
    6. Bylaws: No Report=20
    7. Staff Development: Presented a synopsis of the results of the = Survey run=20 in the Trailblazer PS. Results included a high interest in workshop = topics=20 such as "Handling Conflict on the Job", "Communication", "Leadership = Skills"=20 and "Multiculturalism/Diversity" as well as personal development = topics such=20 as "CPR/First Aid", "Stress Reduction", "Time Management" and = "Personal=20 Fitness". The committee will use these results in planning seminars = and=20 workshops for next school year. Inman Grimsley reported in a side = not that=20 he had offered a Personal Finance Seminar during the first week of = May. It=20 was offered at several different times throughout the week and = resulted in=20 85 attendees, approximately 50% of whom were staff.
  4. Reports from Chair=20
    1. Alfred James submitted a resignation letter to the COSA Board. = It was=20 moved and seconded to use the results of the last election to = appoint the=20 second highest vote recipient as a replacement for him out of the = Business=20 and Finance Area.=20
    2. Chair Mast reported the University Center Construction was = continuing=20 successfully and that the Hughes Building on Patterson Street was = being=20 purchased by the University Foundation. Also, VSU has now received = approval=20 for funding of the design and drawing stages of the Science Building = to be=20 constructed between West and Powell Halls.
  5. Old Business - COSA Elective Results

The new members of the COSA Board for the '94-'95 school year are as = follows:=20

Academic Affairs Area (1 seat): Mary Jane Keene - International = Studies=20

Business and Finance Area (2 seats): Joan Brooks - Physical Plant=20

Tim Yorkey - Public Safety=20

President's Area (1 seat): Bill Bennett - Office of the President=20

Student Affairs Area (1 seat): Chenee Chisholm - Intramurals and = Recreation=20

EEO1 (2 seats): Bill Filtz - Procurement, Wanda DeWeese - Financial = Aid=20

EEO4 (2 seats): Pat Rozier - Department of Management/Information = Systems=20

Beverly Sharpe - College of Nursing=20

EEO5 (1 seat): Paul Worth - Micro Computer Support=20

Congratulations to these new members! New members are asked to attend = the=20 June 13 meeting for orientation and their first official voting meeting = will be=20 the July meeting.=20

  1. New Business - Nominations for COSA Executive Board. Elections for = the=20 COSA Executive Board will take place at the June 13 meeting. New = members may=20 be nominated for any office with the exception of Chair but are not = allowed to=20 vote in this election.

Nominations are as follows:=20

Chair: Sue Teel (Nominated by Russ Mast, seconded by Sandra Denson)=20

Jim Yates (Nominated by Inman Grimsley, seconded by Donna Nolan)=20

Vice Chair: Sandra Denson (Nominated by Juanita Faircloth, seconded = by Inman=20 Grimsley)=20

Secretary: Mary Jane Keene (Nominated by Juanita Faircloth, seconded = by=20 Sandra Denson)=20

Bert Rodriguez (Nominated by Blake Griffin, seconded by Russ Mast)=20

Treasurer: Bill Bennett (Nominated by Inman Grimsley, seconded by = Juanita=20 Faircloth)=20

Parliamentarian: Beverly Sharpe (Nominated by Sandra Denson, seconded = by Mike=20 Jones)=20

Blake Griffin (Nominated by Sarah Hardin, seconded by Sandra Denson)=20

Bill Filtz (Nominated by Donna Nolan, seconded by Russ Mast)=20

Additional nominations for each office will be accepted from the = floor at the=20 June 13 meeting.=20

  1. Other Business=20
    1. Blake Griffin submitted a document from the Georgia State = Advisor=20 Committee Meeting of November 4, 1994 to be copied for all COSA = members.=20
    2. COSA extends its sympathy to the family of Bob Yeatman and = former COSA=20 member Karrie Yeatman.=20
    3. A listing of the COSA members and their terms will be = distributed at the=20 next meeting.
  2. The meeting was adjourned at 9:10 a.m. The next meeting will be = held on=20 Tuesday, June 13 at 8:15 a.m. in the Palms Presidents Dining Room. =