5. =
; =20
Food Service employees used to be eligible for unemployment=20
benefits. Why has this=20
stopped?
=EF=BF=BDAcknowledged=20
that the use of mandatory annual leave with Food Service employees is an =
ongoing=20
concern with both employees and management in Auxiliary Services and =
that every=20
attempt is made by management to avoid the use of mandatory =
leave.
=EF=BF=BDNoted that every =
employee hired in=20
Food Services is told that work schedules are based upon occupancy in =
the=20
Residence Halls, not the schedule of classes or the campus work =
schedule. If the Residence Halls are =
closed, for=20
any reason, The Palms Dining Center and/or other Food Service units have =
no=20
compelling customer reason to be open, except on a limited basis (and =
then=20
usually in cash sales only). =20
Employees are urged to budget their finances accordingly, =
including the=20
accumulation of annual leave.
=EF=BF=BDReminded COSA =
that prior to the=20
presence of the Governor=EF=BF=BDs Honors Program (GHP) at VSU (21 =
years) there was even=20
more =EF=BF=BDdown time=EF=BF=BD than is now experienced. =20
The GHP program has enabled Food Service to keep more employees =
on the=20
payroll for a longer period of time during the summer.
=EF=BF=BDReviewed the =
amount of down time on=20
the quarter system versus the semester system and notes that preliminary =
review=20
shows there is more mandatory leave time with the semester system. Mr. Kellner plans more review =
of this=20
topic.
=EF=BF=BDPlans to schedule =
fulltime employees=20
in the Food Court during breaks rather than student =
assistants.
=EF=BF=BDPlan to utilize =
the Summer I (May=20
Mester) period for the =EF=BF=BDPartners in Campus Excellence=EF=BF=BD =
training session in=20
addition to other special projects. =20
However, it may not be possible to keep all employees on the =
payroll for=20
the entire period.
=EF=BF=BDWorking to find =
employment for Food=20
Service employees in other areas of Auxiliary Service during spring =
break, May=20
Mester, and other break periods. =
While some employees are willing to work in any area in order to =
stay on=20
the payroll, Mr. Kellner noted that some employees are reluctant to do =
any work=20
other than what they were hired to do. =20
In this case, mandatory annual leave or leave without pay is the =
only=20
option.
=EF=BF=BDUnlike other =
campus areas, Food=20
Service employees are eligible to take leave without pay as an option =
since=20
there are so many mandatory down periods for them. By taking leave without pay, =
employees=20
can accrue annual leave for periods of their own =
determination.
=EF=BF=BDAttempting to =
move more Food Service=20
areas to =EF=BF=BDbranded concepts=EF=BF=BD rather than traditional meal =
plans so that units=20
have a menu selection with broader customer appeal (more than Residence =
Hall=20
meal plans) and thus can stay open longer periods without losing =
money. This year students on the meal =
plan can=20
eat 3 meals per week on an =EF=BF=BDequivalency=EF=BF=BD system, and =
more activity has been seen=20
in cash sales areas. The=20
equivalency meal choice will increase next fiscal year. As more sales occur in other =
areas,=20
employees will be shifted out of The Palms Dining Center to accommodate=20
customers. This shift in =
eating=20
pattern will help alleviate, somewhat, the number of employees affected =
by=20
mandatory leave.
=EF=BF=BDReminded COSA =
that the budget is a=20
funding document, not a salary document. =20
Federal wage guidelines prohibit not making payment for hours =
worked, and=20
there is no authorized way to spread a yearly salary over a 12-month =
period to=20
compensate for down time. =
Even VSU=20
faculty are hired on a ten-month contract and cannot have their salary =
spread=20
over 12 months under current Board of Regents policy.
=EF=BF=BDGeorgia law =
determines eligibility=20
for unemployment. If an =
employee=20
has leave available to cover an absence they would not be considered=20
=EF=BF=BDunemployed.=EF=BF=BD =
Employees who work=20
portions of a year (including faculty), and who are expected to return =
to their=20
regular jobs when the facility reopens, are not actively seeking =
employment and=20
thus are not on what one would usually consider =EF=BF=BDlaid =
off=EF=BF=BD status, thus=20
technically they are not unemployed. Normally, unemployment claims would =
be=20
declined for this reason. =
An=20
example outside of VSU might be the bus drivers for the City of Valdosta =
and=20
Lowndes County Boards of Education. =20
Those who do not drive buses during the summer or during break =
periods=20
are not paid and are not eligible for unemployment benefits.
=EF=BF=BDSuggested that =
employees consider=20
payroll deduction to fund an account in the Valdosta Educators Credit =
Union to=20
cover those periods when mandatory leave or leave without pay is=20
required.
Minutes: =20
On a Grimsley/Decker motion, the minutes of the previous meeting =
were=20
approved as submitted by intercampus mail.
Treasurer=EF=BF=BDs =
Report: Nina Windham, Treasurer, reported =
that the only=20
expenditure from the Fund 10 account in February was $115.05 for =
printing. There was no activity in =
either=20
Foundation account, although she has an inquiry with the Foundation as =
to why=20
payroll activity for February was not posted to the Employee =
Walkway/Employee=20
Recognition Account.
=
=20
Fund 10 Balance 2/28/01 &nbs=
p; =20
$906.83
=
=20
Discretionary Fund &nbs=
p; =20
$835.51
=
=20
Employee Walkway/Recognition =20
$1582.50
Committee Reports:=20
=
Employee =
Recognition: =20
Chair, Scott Doner, submitted the written quarterly report from =
the=20
committee to Pat Rozier. =
There will=20
be no further activity from this committee until the fall selection of =
Employee=20
of the Semester.
Elections: Chair, Holly =
Decker,=20
reported that the committee has met with Ruth Salter, Policy Committee =
Chair, to=20
discuss the policies and procedures followed for COSA elections. The process is in place for =
the next set=20
of elections, with plans to send ballots to all VSU staff members in =
early=20
April. Nine seats are =
open for=20
election. With the =
resignation of=20
Richard Fiffie, his slot will be filled for a two- year term. Deborah Holley has resigned, =
but since=20
her seat is up for election this spring a replacement will not be =
appointed or=20
elected. LaRona McClain =
has=20
resigned from VSU that vacates her COSA seat. The Elections Committee will =
determine=20
if the next highest candidate is willing to serve the remaining two =
years of=20
Mrs. McClain=EF=BF=BDs position. =
If not,=20
this position will also be up for election.
Policy: =20
Chair, Ruth Salter, led a discussion about the proposed changes =
to the=20
COSA by-laws that were distributed at the February meeting. A Lacey/Decker motion proposed =
that the=20
by-laws be approved as submitted. A=20
Windham/Bernstein motion to amend the motion on the floor proposed that =
the=20
title of =EF=BF=BDvice chair=EF=BF=BD in the by-laws be changed in all =
places to that of=20
=EF=BF=BDchair-elect=EF=BF=BD and that the chair-elect position =
automatically move into the=20
position of chair the next year after election to chair elect. This motion to amend was =
approved=20
unanimously. The original =
motion to=20
amend the by-laws as submitted at the previous meeting was approved=20
unanimously. COSA now =
operates=20
under the revised by-laws of March 13, 2001.
=20
Additional business from the Policy Committee included the =
presentation=20
of the draft of the new COSA Policies and Procedure Manual. Ms. Salter reviewed some of =
the=20
pertinent items that moved from by-laws to policies or procedures. Extensive discussion followed =
on the=20
process of who is eligible to hold office with COSA and when that =
election will=20
occur. A Decker/Dees =
motion=20
proposed that the chair-elect for FY 2002 be held in May, 2001, rather =
than June=20
(as usual) and that all other officers be elected at the July meeting =
when new=20
COSA members are eligible to vote. =20
A Grimsley/Sharpe motion to table was approved. The matter was sent back to =
the Policy=20
Committee for further review.
Welfare: =20
Debi Britt reported that work continues on the Employee=20
Walkway/Recognition program. =
The=20
fund-raising proposal is ready for presentation to the VSU =
Foundation. A new brochure is being =
developed and=20
will be printed after the Foundation presentation. Inman Grimsley reported that a =
review of=20
active retiree files shows 297 active people with an additional 85 who =
qualify=20
from those years where complete records were not required to be =
kept. A written report was submitted =
to the=20
secretary.
Other Committee Reports: =
=
Recycling: =20
Holly Decker reported that rumors are circulating about =
demolishing the=20
old warehouse that is used for recycling purposes (among other =
things). If this takes place, there is =
no=20
location to handle the recycling program that continues to grow annually =
at=20
VSU.
Academic Scheduling: =20
Ruth Salter attended this meeting for the COSA Chair and reports =
that the=20
committee approved a final examination scheduled for FY 2002 that =
includes 3=20
days for final examinations and 1 exam preparation day.
Advisory Committee: &nbs=
p; =20
Holly Decker reported on the work of the advisory committee to =
the=20
=EF=BF=BDPartners in Campus Excellence Program=EF=BF=BD being developed =
by Becky Murphy and=20
staff for the university. =
While=20
Holly will continue to work with the group she noted that she =
doesn=EF=BF=BDt have the=20
time to attend any more of the committee meetings.
Presidential Search =
Committee: =20
Ann Lacey reported that a search firm has been hired to screen =
candidates=20
for the job of VSU president. =20
Applications are coming in, and the committee plans to interview=20
candidates, off campus, in late April, if possible. Updated information about the =
process=20
can be found on the home page of the VSU web pages.
Old Business: Representatives from =
Wild=20
Adventures Theme Park will be in the rotunda of Ashley Hall on Friday, =
April=20
6th, to sell discounted passes. =20
More information will follow via campus email from Inman=20
Grimsley.
New Business: =20
None
Other Business: =20
Inman Grimsley reported that Senate Bill 163 involves the way TRS =
monies=20
can be invested on behalf of the program. =20
House Bill 211 eliminates early retirement penalties. The annual meeting of state =
human=20
resource directors was held last week at Jekyll Island. Among items discussed was the =
desire to=20
see vesting in the TRS lowered from ten to five years. This discussion included =
participants=20
from the TRS and the Board of Regents and was totally supported by the =
system=20
H.R. directors. There was =
continued=20
discussion about the new insurance program, and the prescription =
program, in=20
particular. The =
Department of=20
Community Health and Express Scripts personnel at this meeting heard =
many=20
complaints and suggestions for improvement to the services =
offered.
The meeting adjourned on a =
Windham/Bernstein=20
motion at 10:00 a.m.
The next meeting will be held at =
8:30 a.m.=20
in the Dogwood Room of the University Center on April 10. =
2001.
Respectfully =
submitted: =20
Tommye H. Miller, COSA =
Secretary
The COSA meeting was called to order at 8:35 =
a.m.
Special Order of the Day: =
Approval of Minutes:
Treasurer's Report -
Committee Reports
Elections-
Employee Recognition-
Policies/By-Laws-
Welfare-
Recycling-
Salary Study-
Old Business
New Business
[VSU | COSA =
HOME | Minutes=20
Index}
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