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VALDOSTA STATE UNIVERSITY

COUNCIL ON STAFF AFFAIRS (COSA)

MINUTES - JANUARY 10, 1995

Members Present: Sandra Denson, Juanita Faircloth, Inman Grimsley, = Blake=20 Griffin, Sarah Hardin, Wallace Holsendolph, Alfred James, Mike Jones, = Russell=20 Mast, Chip Moore, Donna Nolan, Keith Peterson, Bert Rodriguez, Susan = Teel, James=20 Yates.=20

Chair Russ Mast called the meeting to order at 2:35 pm.=20
The minutes of the meeting of December 6, 1994 were approved.=20
Treasurer's Report - COSA currently has $2,130.23=20
Committee Reports=20
- Communication: No Report.=20
- Policy: No Report.=20
- Welfare: Met January 9^th with Vice President Brignati = and Bob=20 Bell, Director of Plant Operations on the concerns of standby = compensation=20 and scheduled holiday work hours. Standby Compensation: Inman = Grimsley is investigating the reimbursement of travel expenses to = those who=20 are called in while on standby. It was determined that for the HVAC, = Plumbing, and Locksmith areas of Plant Operations, beepers should be = rotated=20 among the areas on a voluntary basis and that Bob Bell will = formalize a=20 schedule for those people interested in working overtime. = Scheduled=20 Holiday Hours: The Fair Labor Standards Act states that time and = a half=20 may be paid only for those hours over 40 hours worked in a = week.=20 Therefore if sick or annual leave is taken or there is a paid = holiday during=20 a week, a person who is called in on the weekend will not receive = overtime=20 pay. Mr. Bell indicated that he would consider flexible schedules to = accommodate people called in on overtime and Mr. Grimsley will look = into the=20 legality of making a campus-wide change to this rule. Mr. Bell will = discuss=20 ideas with his supervisors and employees.=20
- Policy Appeals: No Report.=20
- Employee Recognition: All Deans, Directors, and Department Heads = have=20 been sent nomination forms for this quarter's Employee of the = Quarter Award.=20 The deadline for nominations is Friday, January 13. The Committee = discussed=20 a suggestion to change the award in the future to recognize a group = or area=20 of responsibility rather than an individual. Please give feedback to = Donna=20 Nolan, Inman Grimsley, or Sandra Denson about this idea. Anyone = needing=20 additional nomination forms may contact Donna Nolan.=20
- Bylaws: No Report.=20
- Staff Development: No Report.
Reports from Chair: Chair Russ Mast read Ann Holland's letter of=20 resignation from the board. Discussion commenced as to her replacement = as a=20 member of the Board and her position as Vice Chair. Her seat on the = Board will=20 be coming up for election with other seats in April anyway, and an = election=20 planned at this time for one position only would not be administered = until=20 March, therefore it was moved, seconded and approved to leave the seat = vacant=20 until April elections. Juanita Faircloth was appointed Vice Chair with = approval from the Board.=20
Old Business:=20
- Scholarship Creation: J.R. Sessions, Director of Alumni = Relations=20 explained the principles behind creation of different types of = scholarships.=20 Brief discussion commenced as to the Board's alternatives in = investigating=20 the feasibility of establishing such a fund. Mr. Sessions suggested = that a=20 committee be appointed to look into the matter further. No action = was taken.=20
- Bylaws Change Proposal: The proposal for change regarding = Vacancies of=20 Voting Members was discussed. Juanita Faircloth moved that it be = voted on at=20 the next meeting. Donna Nolan seconded. Motion passed unanimously. = Proxies,=20 number of absences allowed, and whether or not absences should be = judged as=20 excused or unexcused were all topics of concern. Based on = suggestions, the=20 Bylaws committee will rework this section and present the revisions = to the=20 Board.=20
- State Symposium Representatives: It was moved by Jim Yates and = seconded=20 by Susan Teel that Keith Peterson, Sandra Denson, and Sarah Hardin = attend=20 the Symposium in Athens on February 24. Motion passed unanimously.=20
- Standby Compensation/Scheduled Holiday Hours: See Welfare = Committee=20 report. The Committee will follow up on Mr. Brignati's plans for = action.=20
- Sick Leave Reassignment: Inman Grimsley is in the process of=20 investigating the legality of establishing such a bank.
New Business=20
- Board Officer Replacement Proposal: See Reports from Chair.=20
- Committee and Chair Appointments: Chip Moore was appointed chair = of the=20 Policy Committee, Sarah Hardin chair of the Staff Development = Committee, and=20 Humberto Rodriguez was appointed as a member of the Elections = Committee.=20
Other Business: The board discussed the possibility of changing = times for=20 the meetings. Action was tabled until next meeting, February 7, 1995.=20
The meeting was adjourned at 3:45 p.m.