MINUTES OF THE COUNCIL ON STAFF AFFAIRS MEETING

June 17, 2003

COSA Chair Shannon = McGee called=20 the meeting to order at 8:30 a.m. in the President=EF=BF=BDs Dining Room = of the Palms=20 Dining Center.=EF=BF=BD Members present:=EF=BF=BD Sharon Butcher, = Melinda Cutchens, Sammy Dees,=20 Carolynn Gaston, Jeff Giles, Jeff Grant, Mike Hamm, Rosalyn Hatcher, = Stanley=20 Jones, Sue Lampert, Bob Lee, Shannon McGee, Mike McKinley, Kae Sinkule, = Patrick=20 Smith, Trisha Taylor and Carolyn Wilson. Guests:=EF=BF=BD Bobby Flowers, = Shawn Gibbons,=20 Buck Crumley, Marshall McLane, and Thor Withers.

SPECIAL ORDER OF THE DAY:=EF=BF=BD = =EF=BF=BD=EF=BF=BD=EF=BF=BD

=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD = =EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD Shannon McGee = announced the new COSA=20 Representatives.=EF=BF=BD They are Bobby Flowers (EE03), Shawn Gibbons = (EE04), Buck=20 Crumley (EE07), Marshall McLane (EE07), Thor Withers (Business and = Finance) and=20 Tim Yorkey (Business and Finance).

=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF= =BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF= =BD=EF=BF=BD

MINUTES: =EF=BF=BD

=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD = =EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD There was a motion to = approve the May COSA=20 meeting minutes.=EF=BF=BD There was a second to the motion and a call = for approval.=EF=BF=BD The=20 motion carried.

=EF=BF=BD

TREASURER=EF=BF=BDS REPORT:=EF=BF=BD =

Sue Lampert presented = a written=20 report of the three COSA accounts.

=EF=BF=BD =20 Fund 10000 =3D $517.21

=EF=BF=BD =20 Discretionary =3D $1,188.29

=EF=BF=BD =20 Retirement Walkway =3D $12,235.55

COMMITTEE REPORTS:

Academic Scheduling/Procedures:=EF=BF=BD = No report.=20

Elections:=EF=BF=BD An=20 additional COSA meeting was scheduled during the month of May for the = purpose of=20 electing the Chair-Elect for the upcoming fiscal year.=EF=BF=BD Shannon = McGee announced=20 the Chair-Elect for FY04 would be Patrick Smith.

There was a call for = nominations=20 for the COSA Executive Committee positions of Secretary, = Parliamentarian,=20 Treasurer and Public Relations.=EF=BF=BD The results are as follows:

Secretary:=EF=BF=BD = Shawn Gibbons

Parliamentarian:=EF=BF=BD Bob Lee

Treasurer:=EF=BF=BD = Sharon Butcher

Public = Relations:=EF=BF=BD Melinda=20 Cutchens

Shannon asked everyone = to consider=20 which committees they would like to serve on during FY04.=EF=BF=BD = Rebecca will ask for=20 volunteers for the various committees at the July COSA meeting.

Faculty Senate:=EF=BF=BD Shannon McGee = mentioned the=20 Faculty Senate met during the month of May.=EF=BF=BD Shannon mentioned = one issue that=20 was brought before the Faculty Senate was the closing of the VSU = Childcare=20 Center. The minutes of the Faculty Senate meetings may be viewed at=20 http://www.valdosta.edu/vsu/facsen/.=20
Parking Appeals:=EF=BF=BD Mike McKinley = distributed a chart=20 indicating the breakdown of the parking appeals for the month of May = 2003.=EF=BF=BD=20 The committee upheld 65% of the appeals while 35% of the appeals were=20 dismissed.=EF=BF=BD=20
Partners for Campus Excellence:=EF=BF=BD = Shannon McGee=20 informed everyone that Partners for Campus Excellence is currently = conducting=20 training sessions at Plant Operations.=20
Policy: Bob Lee informed everyone the = COSA By-laws=20 and Policies have been updated.

State Charitable Contributions = Program:=EF=BF=BD Bob Lee=20 will be the Chair of the State Charitable Contributions Program for = FY04.=EF=BF=BD=20 Fundraisers for the program will begin in the near future.=20
Welfare Committee:=EF=BF=BD Rebecca = Kimbrough =EF=BF=BD No report.=20

Employee of the Semester:=EF=BF=BD Rebecca Kimbrough = =EF=BF=BD No report.=20
Retirement Walkway-Employee = Recognition:=EF=BF=BD Shannon=20 McGee stated that approximately 122 people attended the Retirement=20 Luncheon.=EF=BF=BD She also mentioned that she received several = compliments about=20 the event. =EF=BF=BD=EF=BF=BD

o =20 Staff Appreciation Day:=EF=BF=BD Patrick Smith = distributed some=20 information regarding a fundraiser for Staff Appreciation Day.=EF=BF=BD = Hawg Wild, a=20 local barbeque business, is interested in working with COSA as part of a = fundraising event.=EF=BF=BD Patrick Smith and Jeff Giles will meet with = University=20 Attorney Laverne Gaskins to discuss the legal aspects of this venture. = Patrick=20 also indicated that a Staff Appreciation Day Committee meeting would be=20 scheduled in the near future.=EF=BF=BD Patrick noted that October = 10^th and=20 October 24^th are two dates that are being considered for = Staff=20 Appreciation Day this year.

o =20 Staff Development:=EF=BF=BD Shannon McGee = informed COSA that=20 Becky Murphy, Training and Development, will be distributing information = campus-wide regarding a seminar (Managing Multiple Project, Objectives = and=20 Deadlines) that will be held on July 23^rd in the Rose Room,=20 University Center.=EF=BF=BD

o =20 University Planning Advisory Council:=EF=BF=BD = No=20 report.

REPORT FROM THE CHAIR:=EF=BF=BD

Shannon McGee stated = that she was=20 appreciative of the effort that everyone put forth this year for various = COSA=20 events.=EF=BF=BD She also mentioned that she was very thankful for the = opportunity to=20 serve as the Chair of COSA.

OLD BUSINESS:

Sue Lampert informed = COSA the Bank=20 of America fee wavier will expire in August.=EF=BF=BD She indicated that = a letter will=20 be forwarded to Bank of America by Jim Black, Interim Vice President for = Business and Finance, requesting a permanent waiver of the fee.

NEW BUSINESS:

Bob Lee=20 asked COSA to consider having a yard sale each semester to raise funds = for the=20 Retirement Walkway.=EF=BF=BD He indicated that students may be = interested in donating=20 unwanted items, such as refrigerators, etc., when they move out of the = dorms.=EF=BF=BD=20 The legal issues will be discussed with University Attorney Laverne = Gaskins.

OTHER BUSINESS:

=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF= =BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD Shannon McGee recognized COSA = Representatives=20 that had fulfilled their term(s).=EF=BF=BD They were Kae Sinkule, Sammy = Dees, Carolynn=20 Gaston, Sue Lampert, and Lisa Hayes.

ADJOURNMENT

The meeting adjourned = at 9:30=20 a.m.

Respectfully submitted:

Melinda Cutchens

Secretary, Council on Staff = Affairs