THE COUNCIL ON STAFF AFFAIRS - MINUTES 13 JULY = 2004

{Handouts mentioned are available at the = COSA=20 website.}

Chair Patrick Smith called the meeting to = order at 8:39=20 a.m. in the Rose Room of the University Center. Members present: = David=20 Bennett, Leann Boyd, Sharon Butcher, Steve Fesler, Bobby Flowers, Beth = Giddens,=20 Shawn Gibbons, Mike Hamm, Inman Grimsley, Stanley Jones, Mike McKinley, = Patrick=20 Smith, Rebecca Kimbrough, Josie Stone, Shana. Yorkey, Tim Yorkey. = Members=20 absent: Ann Holland, Bob Lee, Marshall McLane, Trisha Taylor, Thor = Withers

1) =20 Special Order Of The=20 Day

a) =20 Dr. Laverne Gaskins, sexual orientation/harassment clause=20 presentation:

Dr Gaskins was = unable to=20 attend, but did provide an informational handout (Handout = 1) for=20 everyone to review. A copy of the proposed modified statement that = has=20 already been approved by the Faculty Senate and the Student Government=20 Association (Handout 2) was also distributed. After=20 discussing the possible legal ramifications of adopting the proposed = modified=20 statement, it was decided that Dr. Gaskins really needed to be in = attendance so=20 that COSA could make a more informed decision. Tim Yorkey = suggested that=20 we find out the timeline for making a decision on the issue and = submitting that=20 decision to the President. A motion was made by Bobby Flowers to = table the=20 issue until the August meeting. Josie Stone seconded the=20 motion.

b) =20 Committee Assignments for 2004-05: The committee assignments were put on hold = until the end=20 of the meeting due to the length of time needed for this = task.

2) =20 Approval of the minutes = of the=20 June 15, 2004 meeting of the Council on Staff Affairs

Mike McKinley moved to approve the minutes as = submitted;=20 Josie Stone seconded the motion. The motion passed.

3) =20 Treasurer=EF=BF=BDs=20 Report

The=20 COSA budget for FY 2005 has been increased to $2603.00 due to the added = expenses=20 of postage and telecommunications. There is an $899 retirement = luncheon=20 expense that has not yet been posted to the account. Bobby Flowers = moved=20 to approve the June Treasurer=EF=BF=BDs Report (Handout 3) = as submitted;=20 Shawn Gibbons seconded. Motion passed.

4) =20 Committee=20 Reports

a) =20 Academic Scheduling/Procedures: Their next meeting will be in the=20 fall.

b) =20 Benevolence Committee: Patrick Smith stated that this = committee=20 needs volunteers. It is currently handled by two outgoing COSA=20 members.

c) =20 Elections: Bobby = Flowers=20 stated that the committee will be meeting later this month to work on = election=20 procedures.

d) =20 Faculty Senate: = Their last=20 meeting was in May, and they will not have another meeting until fall=20 semester. Patrick Smith asked if all the representatives had = received an=20 email copy of the May meeting minutes from David Boyd=20 (http://www.valdosta.edu/vsu/facsen/Minu8tes/040520min.pdf).

e) =20 Faculty/Staff Campaign: No=20 Report.

f) =20 Parking = Appeals: (Handout = 4)

g) =20 Policy: No=20 Report

h) =20 Staff Appreciation Day: =20 Bobby Flowers encouraged everyone to attend the meetings. = Currently being=20 discussed are issues regarding t-shirt designs, fundraisers, etc. = Beth=20 Giddens announced that the tickets have been submitted to Printing and = should be=20 ready to distribute to COSA members in a couple of weeks. T-shirt = designs=20 have been discussed and will be decided upon at the next meeting. = Patrick=20 Smith has the contract for Port-A-Pit and will submit it to Jim Black=20 today. The next meeting is Wednesday, July 21^st at 2:00 = p.m. in=20 Conference Room #1, second floor of the University Union.

i) =20 Development Committee: No=20 Report.

j) =20 State Charitable Contributions Program: Bob Lee is investigating the = possibility of=20 changing the yellow color of the fountain since it is not very=20 visible.

k) = Welfare Committee:

1. =20 Employee of the Semester: =20 Ballots are currently at Printing and will be distributed = soon.

2. =20 Retirement Walkway/Luncheon-Employee Recognition Committee: = A=20 committee meeting will be scheduled as soon as the new committee members = are=20 elected. There are a few duplicate bricks that need to be removed = from the=20 walkway and one brick needs to be moved to the President=EF=BF=BDs = area.

3. =20 University Planning Advisory Council. No report. They = will=20 not meet again until the fall semester.

5) =20 Report From The=20 Chair:

a) =20 Patrick Smith stated = that he was=20 looking forward to serving as COSA Chair in the upcoming year. He=20 expressed his confidence that the group will get a lot accomplished and = will=20 make COSA shine. He also thanked everyone for their help and=20 encouragement.

b) =20 Patrick Smith was = unable to=20 attend the groundbreaking ceremony for the new housing units, and asked = Tim=20 Yorkey to give a report. There were a lot of staff members in = attendance=20 and COSA was also well represented. Information regarding the = project and=20 its funding was very informative.

6) =20 Unfinished=20 Business: = No unfinished business.

7) =20 New = Business:

a) =20 Inman Grimsley thanked = COSA for=20 the brick that we presented to him upon his retirement.

b) =20 Procedure 10C =EF=BF=BD Committee Responsibilities: = This section, which explains and delineates = the=20 responsibilities of committees, is currently listed in the Policy = Manual=20 under Procedure 10: Other Committees, section C (Handout = 5) rather=20 than being listed with each committee=EF=BF=BDs procedure or in a = section dealing with=20 all committees. Patrick requested that the Policy Committee to = review=20 section 10C and determine whether it should be moved.

c) =20 Committee Meeting Minutes: =20 Patrick Smith asked that all committees keep minutes of their meetings = and=20 report their activities at the monthly COSA meetings. Sharon = Butcher will=20 order 3-ring notebooks for each committee to use.

8) =20 Other = Business: Committee = Assignments

a) Benevolence = Committee

= This committee exists to recognize and assist = staff=20 members who experience a death in their immediate family. The = assistance=20 primarily consists of sending sympathy cards and flowers to the staff = member,=20 and word-of-mouth notification to other members.

Serving: = Leann=20 Boyd, Mike McKinley, Shana Yorkey, and Tim Yorkey

b) Elections = Committee

Serving: = Sharon=20 Butcher, Shawn Gibbons, Mike McKinley, and Patrick Smith

c) =20 Faculty Senate Committee

= Sharon Butcher asked if COSA members could be = contacted=20 in the event that none of the three committee members could attend a = meeting so=20 that another COSA member could be selected. This procedure would = ensure=20 that COSA is represented at all Faculty Senate meetings.

Serving: = Bobby=20 Flowers, Rebecca Kimbrough, and Patrick Smith

d) Parking Appeals = Committee

The next = meeting is=20 tomorrow, July 14^th, at 2:00 p.m.

Serving: = David=20 Bennett, Bobby Flowers, Beth Giddens, Mike McKinley, and Josie = Stone

e) Policy Committee

Serving: = Steve=20 Fesler, Mike Hamm, Bob Lee, Patrick Smith, and Trisha Taylor

f) Staff Development=20 Committee

Serving: = Sharon=20 Butcher, Leann Boyd, Rebecca Kimbrough, and Tim Yorkey

g) Welfare = Committee

1. Employee of the Semester=20 Subcommittee

Serving: = David=20 Bennett, Mike Hamm, Stanley Jones, Mike McKinley, and Josie = Stone

2. Retirement Walkway=20 Subcommittee

Serving: = Sharon=20 Butcher, Shawn Gibbons, Beth Giddens, Inman Grimsley, Tommye Miller = (non-COSA=20 member), and Shana Yorkey

3. University Planning=20 Subcommittee

Serving: = Steve=20 Fesler, Bobby Flowers, Rebecca Kimbrough, and Patrick = Smith

9) =20 Adjournment

Motion to adjourn was made by Bobby Flowers, = and=20 seconded by Mike Hamm. The motion carried. The meeting adjourned = at 9:25=20 a.m.

Respectfully=20 submitted:

Shana=20 Yorkey

Shana Yorkey (for = Trisha=20 Taylor)

Representative, = Council on=20 Staff Affairs