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Subject: COSA MINUTES - JULY 8, 2003
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  <o:Author>Information Technology</o:Author>
  <o:LastAuthor>Mike McKinley</o:LastAuthor>
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  <o:LastPrinted>2003-07-11T12:33:00Z</o:LastPrinted>
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<DIV class=3DSection1>
<P class=3DMsoNormal><IMG border=3D0 align=3Dcenter=20
src=3D"http://www.valdosta.edu/cosa/images/image002_005.jpg" width=3D687 =

height=3D84></P>
<P=20
class=3DMsoNormal><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p=
>&nbsp;</o:p></P>
<H1><o:p>&nbsp;</o:p></H1>
<H1 style=3D"TEXT-ALIGN: center" align=3Dcenter>MINUTES OF THE COUNCIL =
ON STAFF=20
AFFAIRS MEETING</H1>
<P style=3D"TEXT-ALIGN: center" class=3DMsoNormal =
align=3Dcenter><st1:date Month=3D"7"=20
Day=3D"8" Year=3D"2003">July 8, 2003</st1:date></P>
<P class=3DMsoNormal><o:p>&nbsp;</o:p></P>
<P style=3D"TEXT-INDENT: 0.5in" class=3DMsoNormal>COSA Chair Rebecca =
Kimbrough=20
called the meeting to order at <st1:time Hour=3D"8" Minute=3D"30">8:30=20
a.m.</st1:time> in the President=EF=BF=BDs Dining Room of the=20
<st1:place><st1:PlaceName>Palms</st1:PlaceName>=20
<st1:PlaceName>Dining</st1:PlaceName>=20
<st1:PlaceType>Center</st1:PlaceType></st1:place>.<SPAN=20
style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN>Members present:<SPAN=20
style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN>Sharon Butcher, Buck =
Crumley, Melinda=20
Cutchens, Bobby Flowers, Carolyn Gaston, Shawn Gibbons, Jeff Giles, Jeff =
Grant,=20
Inman Grimsley, Mike Hamm, Rosalyn Hatcher, Stanley Jones, Bob Lee, Mike =

McKinley, Marshall McLane and Patrick Smith. </P>
<P class=3DMsoNormal><o:p>&nbsp;</o:p></P>
<P class=3DMsoNormal><B><U>SPECIAL ORDER OF THE DAY</U>:<SPAN=20
style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN></B><SPAN=20
style=3D"mso-spacerun: yes">=EF=BF=BD=EF=BF=BD=EF=BF=BD</SPAN></P>
<P class=3DMsoNormal><SPAN style=3D"mso-spacerun: =
yes">=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD </SPAN><SPAN=20
style=3D"mso-tab-count: =
1">=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD </SPAN>Brennan =
Cox, Graduate Assistant with=20
Training and Development administered a survey to the COSA group in =
reference to=20
the Goal 6 Strategic Planning Committee.</P>
<P style=3D"MARGIN-LEFT: 0.8in; tab-stops: .8in" class=3DMsoNormal><SPAN =

style=3D"mso-tab-count: =
2">=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=
=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD =
</SPAN></P>
<P class=3DMsoNormal><B><U>MINUTES</U>: </B><SPAN=20
style=3D"mso-spacerun: yes">=EF=BF=BD</SPAN></P>
<P class=3DMsoNormal><SPAN style=3D"mso-spacerun: =
yes">=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD </SPAN><SPAN=20
style=3D"mso-tab-count: 1">=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD =
</SPAN>There was a motion to approve the June=20
COSA meeting minutes.<SPAN style=3D"mso-spacerun: yes">=EF=BF=BD =
</SPAN>There was a second=20
to the motion and a call for approval.<SPAN style=3D"mso-spacerun: =
yes">=EF=BF=BD=20
</SPAN>The motion carried.</P>
<P class=3DMsoNormal><B><U><SPAN=20
style=3D"mso-spacerun: yes">=EF=BF=BD</SPAN><o:p></o:p></U></B></P>
<P class=3DMsoNormal><B><U>TREASURER=EF=BF=BDS REPORT</U>:</B><SPAN=20
style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN><SPAN=20
style=3D"COLOR: blue"><o:p></o:p></SPAN></P>
<P style=3D"TEXT-INDENT: 0.25in" class=3DMsoNormal>Sharon Butcher =
presented a=20
written report of the three COSA accounts. There was a motion to table =
the=20
treasurer=EF=BF=BDs report until changes have been made and brought to =
the next=20
meeting.<SPAN style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN>The motion =
carried.</P>
<P class=3DMsoNormal><B><U><o:p><SPAN=20
style=3D"TEXT-DECORATION: none">&nbsp;</SPAN></o:p></U></B></P>
<P class=3DMsoNormal><B><U>COMMITTEE REPORTS</U>:<o:p></o:p></B></P>
<P style=3D"MARGIN-LEFT: 0.5in" class=3DMsoNormal>Rebecca asked for =
volunteers for=20
the various COSA committees.</P>
<P class=3DMsoNormal><B><o:p>&nbsp;</o:p></B></P>
<UL style=3D"MARGIN-TOP: 0in" type=3Ddisc>
  <LI style=3D"tab-stops: list .5in; mso-list: l7 level1 lfo11"=20
  class=3DMsoNormal><U>Academic Scheduling/Procedures:</U><SPAN=20
  style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN>No report.<SPAN =
style=3D"mso-spacerun: yes">=EF=BF=BD=20
  </SPAN>Will not meet again until Aug/Sept.<I=20
  style=3D"mso-bidi-font-style: normal"><o:p></o:p></I>=20
  <LI style=3D"tab-stops: list .5in; mso-list: l7 level1 lfo11"=20
  class=3DMsoNormal><U>Benevolence Committee:</U><I=20
  style=3D"mso-bidi-font-style: normal"> </I><SPAN=20
  style=3D"mso-spacerun: yes">=EF=BF=BD</SPAN>(This is a new =
committee<SPAN=20
  class=3DGramE>)<SPAN style=3D"mso-spacerun: yes">=EF=BF=BD =
</SPAN>No</SPAN> report.<I=20
  style=3D"mso-bidi-font-style: normal"> <o:p></o:p></I>
  <LI style=3D"tab-stops: list .5in; mso-list: l7 level1 lfo11"=20
  class=3DMsoNormal><U>Calendar Committee (Ad Hoc)</U>:<SPAN=20
  style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN>No report.<I=20
  style=3D"mso-bidi-font-style: normal"><o:p></o:p></I>=20
  <LI style=3D"tab-stops: list .5in; mso-list: l7 level1 lfo11"=20
  class=3DMsoNormal><U>Elections</U>:<SPAN style=3D"mso-spacerun: =
yes">=EF=BF=BD </SPAN>No=20
  report. </LI></UL>
<UL style=3D"MARGIN-TOP: 0in" type=3Ddisc>
  <LI style=3D"tab-stops: list .5in; mso-list: l27 level1 lfo9"=20
  class=3DMsoNormal><U>Faculty Senate:</U><SPAN style=3D"mso-spacerun: =
yes">=EF=BF=BD=20
  </SPAN>No report.=20
  <LI style=3D"tab-stops: list .5in; mso-list: l27 level1 lfo9"=20
  class=3DMsoNormal><U>Parking Appeals:</U><SPAN style=3D"mso-spacerun: =
yes">=EF=BF=BD=20
  </SPAN>Mike McKinley distributed a chart indicating the breakdown of =
the=20
  parking appeals for the month of June 2003.<SPAN =
style=3D"mso-spacerun: yes">=EF=BF=BD=20
  </SPAN>The committee upheld 48% of the appeals while 52% of the =
appeals were=20
  dismissed.<SPAN style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN>
  <LI style=3D"tab-stops: list .5in; mso-list: l27 level1 lfo9"=20
  class=3DMsoNormal><U>Partners for Campus Excellence</U>:<SPAN=20
  style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN>No report.<SPAN =
style=3D"mso-spacerun: yes">=EF=BF=BD=20
  </SPAN><o:p></o:p>
  <LI style=3D"tab-stops: list .5in; mso-list: l27 level1 lfo9"=20
  class=3DMsoNormal><U>Policy</U>: Bob Lee will be working on bylaws =
with=20
  representatives and committee members.=20
  <LI style=3D"tab-stops: list .5in; mso-list: l27 level1 lfo9"=20
  class=3DMsoNormal><U>State Charitable Contributions Program</U>: <SPAN =

  style=3D"mso-spacerun: yes">=EF=BF=BD</SPAN>Bob Lee is heading this =
again this=20
  year.<SPAN style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN>He has asked =
for volunteers for=20
  team captains. <o:p></o:p>
  <LI style=3D"tab-stops: list .5in; mso-list: l27 level1 lfo9"=20
  class=3DMsoNormal><U>Welfare Committee:</U><SPAN =
style=3D"mso-spacerun: yes">=EF=BF=BD=20
  </SPAN>Patrick Smith =EF=BF=BD No report.=20
  <UL style=3D"MARGIN-TOP: 0in" type=3Dcircle>
    <LI style=3D"tab-stops: list 1.0in; mso-list: l27 level2 lfo9"=20
    class=3DMsoNormal><U>Employee of the Semester</U>:<SPAN=20
    style=3D"COLOR: #00ccff"><SPAN style=3D"mso-spacerun: yes">=EF=BF=BD =

    </SPAN></SPAN>Nomination forms will be distributed via intercampus =
mail as=20
    soon as they are printed.=20
    <LI style=3D"tab-stops: list 1.0in; mso-list: l27 level2 lfo9"=20
    class=3DMsoNormal><U>Retirement Walkway-Employee =
Recognition</U>:<SPAN=20
    style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN>No =
report.<B><U><o:p></o:p></U></B>=20
    <LI style=3D"tab-stops: list 1.0in; mso-list: l27 level2 lfo9"=20
    class=3DMsoNormal><U>Staff Appreciation Day</U>:<SPAN=20
    style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN>Patrick Smith =
distributed some=20
    information regarding a fundraiser for Staff Appreciation Day.<SPAN=20
    style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN>Port-A-Pit, a local =
barbeque business was=20
    selected by COSA to provide the cooked food for the fundraising =
event.<SPAN=20
    style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN>Patrick also indicated =
that a Staff=20
    Appreciation Day Committee meeting would be scheduled for Thursday =
July=20
    10<SUP>th</SUP> at <st1:time Hour=3D"14" Minute=3D"0">2 =
p.m.</st1:time> in the=20
    University Union conference room #1.<SPAN style=3D"mso-spacerun: =
yes">=EF=BF=BD=20
    </SPAN>Patrick noted that October 10<SUP>th</SUP> would be the best =
date for=20
    Staff Appreciation Day this year.<SPAN =
style=3D"mso-bidi-font-weight: bold">=20
    <B><U><o:p></o:p></U></B></SPAN></LI></UL></LI></UL>
<P=20
style=3D"TEXT-INDENT: -0.25in; MARGIN-LEFT: 1in; tab-stops: list 1.0in; =
mso-list: l8 level2 lfo32"=20
class=3DMsoNormal><![if !supportLists]><SPAN=20
style=3D"FONT-FAMILY: 'Courier New'; mso-fareast-font-family: 'Courier =
New'; mso-bidi-font-weight: bold"><SPAN=20
style=3D"mso-list: Ignore">o<SPAN=20
style=3D"FONT: 7pt 'Times New =
Roman'">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;=20
</SPAN></SPAN></SPAN><![endif]><U>Staff Development<B>:</B></U><SPAN=20
style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN>No =
report.<B><U><o:p></o:p></U></B></P>
<P=20
style=3D"TEXT-INDENT: -0.25in; MARGIN-LEFT: 1in; tab-stops: list 1.0in; =
mso-list: l8 level2 lfo32"=20
class=3DMsoNormal><![if !supportLists]><SPAN=20
style=3D"FONT-FAMILY: 'Courier New'; mso-fareast-font-family: 'Courier =
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style=3D"mso-list: Ignore">o<SPAN=20
style=3D"FONT: 7pt 'Times New =
Roman'">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;=20
</SPAN></SPAN></SPAN><![endif]><U>University Planning Advisory =
Council:<B><SPAN=20
style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN></B></U><SPAN=20
style=3D"mso-bidi-font-weight: bold">No report.<SPAN =
style=3D"mso-spacerun: yes">=EF=BF=BD=20
</SPAN>Will not meet again until =
Aug.<B><U><o:p></o:p></U></B></SPAN></P>
<P class=3DMsoNormal><B><U><o:p><SPAN=20
style=3D"TEXT-DECORATION: none">&nbsp;</SPAN></o:p></U></B></P>
<P class=3DMsoNormal><B><U>REPORT FROM THE CHAIR</U>:</B><SPAN=20
style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN>Rebecca will send an e-mail =
out to all=20
representatives in reference to the breakfast with the President.<SPAN=20
style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN>Rebecca also asked for a =
list of all COSA=20
accomplishments to be added to the web site as well as past, current and =
future=20
COSA events. Rebecca also asked all representatives to look over the =
bylaws and=20
send any changes or concerns to Bob Lee.</P>
<P style=3D"MARGIN-LEFT: 0.5in" class=3DMsoNormal><o:p>&nbsp;</o:p></P>
<P class=3DMsoNormal><B><U>UNFINISHED BUSINESS</U>:<SPAN=20
style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN></B><SPAN=20
style=3D"mso-bidi-font-weight: bold">None<o:p></o:p></SPAN></P>
<P style=3D"tab-stops: 83.25pt" class=3DMsoNormal><SPAN=20
style=3D"mso-tab-count: =
1">=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=
=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=
=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=
=BD=EF=BF=BD=EF=BF=BD </SPAN></P>
<P style=3D"tab-stops: 83.25pt" class=3DMsoNormal><B><U>NEW =
BUSINESS</U>:<SPAN=20
style=3D"mso-spacerun: yes">=EF=BF=BD </SPAN></B><SPAN=20
style=3D"mso-bidi-font-weight: bold">None<o:p></o:p></SPAN></P>
<P style=3D"MARGIN-LEFT: 1in" class=3DMsoNormal><B=20
style=3D"mso-bidi-font-weight: normal"><U><o:p><SPAN=20
style=3D"TEXT-DECORATION: none">&nbsp;</SPAN></o:p></U></B></P>
<P class=3DMsoNormal><B><U>OTHER BUSINESS</U>:<o:p></o:p></B></P>
<P class=3DMsoNormal><SPAN style=3D"mso-bidi-font-weight: bold"><SPAN=20
style=3D"mso-tab-count: =
1">=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=EF=BF=BD=
=EF=BF=BD=EF=BF=BD=EF=BF=BD </SPAN>Rebecca Kimbrough reminded all COSA=20
representatives to be aware of the bylaws regarding attendance at=20
meetings.<o:p></o:p></SPAN></P>
<P class=3DMsoNormal><SPAN=20
style=3D"mso-bidi-font-weight: bold"><o:p>&nbsp;</o:p></SPAN></P>
<H2>ADJOURNMENT</H2>
<P style=3D"TEXT-INDENT: 0.5in" class=3DMsoNormal>The meeting adjourned =
at <st1:time=20
Hour=3D"10" Minute=3D"0">10 a.m.</st1:time></P>
<P style=3D"TEXT-INDENT: 0.5in" class=3DMsoNormal><o:p>&nbsp;</o:p></P>
<P class=3DMsoNormal><o:p>&nbsp;</o:p></P>
<P class=3DMsoNormal>Respectfully submitted:</P>
<P class=3DMsoNormal><o:p>&nbsp;</o:p></P>
<P class=3DMsoNormal><SPAN style=3D"FONT-FAMILY: 'Lucida =
Handwriting'">Shawn=20
Gibbons<o:p></o:p></SPAN></P>
<P class=3DMsoNormal><o:p>&nbsp;</o:p></P>
<P class=3DMsoNormal>Shawn Gibbons, Secretary, Council on Staff=20
Affairs</P></DIV></BODY></HTML>

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