Friday, July 14, 2000
| Presiding =
Chair |
Pat Rozier |
| Members present: |
Debi Britt, Tommye =
Miller, Alan=20
Bernstein, Tim Yorkey, Holly Decker, Ann Lacey, Ruth Salter, =
Shannon=20
McGee, Sammy Dees, Ann Farmer, Scott, Doner, Deborah Holley, and =
Inman=20
Grimsley, ex oficio member. |
| Members excused: |
Kae Sinkule, LaRonia McClain, Nina =
Windam,=20
Beverly Sharpe, Lisa Hayes, and Richard Fiffie. |
| Guests |
Jill Dryden, James=20
Brignati |
Special Order of the Day: =
Because of another meeting =
commitment, Mr.=20
James Brignati, Vice President of Business and Finance (VSU) asked to =
give an=20
update on the University System insurance plan to COSA before Pat Rozier =
called=20
the meeting to order at 8:30 a.m. Mr. Brignati noted that the University =
System=20
health plan has started FY 2001 at zero, with the previous deficit =
amount=20
covered by funds from the governor. There is $26 million dollars in =
reserve for=20
the program, and it is slated to stay in reserve ( since the amount is =
less than=20
two months worth of premiums and is needed in case of emergency). =
Effective July=20
1, 2000, the employer portion of the premium has increased by almost =
17%, and=20
about 15% of that amount was absorbed July 1, 2000 (which should =
generate about=20
$23 million). The employee portion of the premium will increase with the =
August,=20
2000, payroll (and should generate approximately $8 million this fiscal =
year).=20
These two amounts total about $31 million worth of "new money". A =
deficit of=20
about $35-$40 million dollars is still projected for the end of FY 2001. =
Worst=20
case scenario for employees is that there may be another premium =
increase in=20
January, 2001. However, actuarial studies have not been concluded and =
sent to=20
the Board of Regents for review, so any discussion about another premium =
increase is premature at this time. While it looks like there will be =
another=20
deficit in the insurance program at the end of this fiscal year, it also =
appears=20
that it will be less than previously expected.
At =
this point it=20
looks like participants in the insurance plan can expect some rebates on =
prescription drugs in the future (similar to the current State of =
Georgia plan)=20
and there are some disease management programs scheduled for the three =
main=20
prevalent diseases: heart, cancer, and diabetes.
Special Order of the Day: =
- Debi Britt, immediate past =
chair of COSA,=20
presented the gavel to the new chairperson, Pat Rozier.=20
COSA Chair, Pat Rozier, formed =
committees=20
to complete the work of COSA for the year.=20
=
&=
nbsp; &n=
bsp; &nb=
sp; &nbs=
p; =20
-
Elections: Holly =
Decker, Chair;=20
Beverly Sharpe, Ann Farmer, Sammy Dees, Ruth Salter, and Nina=20
Windham.
-
Employee Recognition (of the =
Semester):=20
Scott Doner, Chair; Holly Decker, Debi Britt, Sammy Dees, Beverly =
Sharpe, and=20
Ann Lacey
-
Policy/By-Laws: Ruth Salter, =
Chair; Alan=20
Bernstein, Debi Britt, Ann Lacey, and Tommye Miller
-
Welfare: =
- Administrative Council Representatives
: Pat =
Rozier,=20
Debi Britt
- Parking Appeals Representatives
: Cat =
Decker, Beverly=20
Sharpe, LaRonia McClain
- Sexual Harassment Representative
:Ann =
Farmer=20
- Faculty Senate/Academic Scheduling & =
Procedures
:=20
COSA Chair, Pat Rozier
3. Approval of Minutes: =
Scott=20
Doner moved that minutes from the COSA meeting of June 13, 2000, be =
approved=20
as submitted by Holly Decker, past COSA secretary. The minutes were=20
approved.
4. Treasurer's Report - =
According to=20
information provided by Nina Windham, Treasurer, the remaining balance =
in the=20
operating account Fund 10 is $35.64. COSA did receive a $2500 allocation =
for=20
operating funds in FY 2001. The report was approved, as submitted. =
General=20
discussion followed about the type of financial report expected by COSA =
on a=20
monthly basis. In a Yorkey/Britt motion, the Policy and By-Laws =
Committee=20
was asked to bring to the next COSA meeting a recommendation that the =
format of=20
the COSA=E2=80=99s Treasurer=E2=80=99s Report include all financial =
accounts kept on behalf of=20
the organization. The motion passed.
5. Report =
from the Chair:=20
Pat Rozier attended the meeting of state staff council organizations =
on June=20
16, 2000, in Macon. She noted that the 7th Annual University =
System=20
of Georgia Staff Conference is scheduled for October 5&6, 2000, at =
Southern=20
Polytechnic State University in Marietta, GA. A general discussion =
followed=20
about how many people from the VSU COSA are planning to attend the =
conference=20
and how their expenses will be paid. There was consensus that the COSA =
budget=20
pays expenses for all attendees (registration, travel, food & =
lodging) under=20
State of Georgia guidelines. Some VSU departments require that =
registrants take=20
annual leave while other departments treat it as professional leave =
(time off=20
with pay). It is a departmental issue. More information about the state =
meeting=20
can be found on the web site at http://www.gsu.edu/~w=
wwsen/usgsc/list.html This is the USGSC web page. Once you reach this site, =
click on=20
SPSU. The application is posted in MS Word form.
The Faculty =
Senate did not=20
meet in June, but the COSA Chair is scheduled to meet with them at their =
next=20
meeting in September. Ms. Rozier noted that the Faculty Senate Committee =
list is=20
posted on their web site, but it does not appear to be current since =
some of the=20
faculty are no longer employed by the University.
Ms. Rozier =
asked that any=20
member of COSA who cannot attend a regularly scheduled Council meeting =
notify=20
either the Secretary (Tommye Miller) or herself so that the absence can =
be noted=20
as excused in the minutes.
6. =
Old Business:=20
In a Britt/Lacey motion it was moved that COSA establish =
the COSA=20
Discretionary Account in the VSU Foundation office. General discussion =
followed=20
regarding the various types of accounts available to COSA and =
restrictions on=20
each. The VSU budget from the State of Georgia is a Fund 10 account with =
guidelines regarding what can and cannot be done with those funds ($2500 =
per=20
year to operate COSA). These funds cannot be used to sponsor the Staff=20
Appreciation Day. Last year COSA had a Fund 90 account in the =
University=E2=80=99s=20
budget which was used to operate the 6th Annual University =
System of=20
Georgia Staff Conference. This type of account cannot receive donations =
or=20
contributions so it is inappropriate for fund-raising activities on =
behalf of=20
Staff Appreciation Day. This account, while open, has no funds. The =
motion to=20
create a discretionary account at the Foundation passed. On a=20
Salter/Yorkey motion it was recommended that the Policy & =
By-Laws=20
Committee develop procedures for how the new discretionary account will =
be=20
administered. The motion was approved.
On a Britt/Dees motion it =
was=20
recommended that the name of the Retirement Walkway account in the VSU=20
Foundation be changed to the Employee Recognition Account. The Council =
felt that=20
by making the name of the account less restrictive it provides COSA with =
the=20
opportunity to do more things on behalf of the VSU Staff, especially in =
the area=20
of fund-raising. The Council remained firmly committed to the support of =
the=20
Retirement Walkway (and individual Foundation contributions may still be =
designated to the walkway alone). The motion passed.
The deadline for submitting names =
for the=20
Employee of the Semester recognition is July 22, 2000. Holly Decker will =
meet=20
with the committee and bring their report to the August COSA =
meeting.
On a Britt/Salter motion, =
the Staff=20
Appreciation Committee recommended that September 29, 2000 (from 10:00 =
a.m. to=20
2:00 p.m.), be designated as the official VSU Staff Appreciation Day. In =
general=20
discussion it was noted that Valdosta Mayor Jimmy Rainwater has =
proclaimed=20
October 1st as the "official" Staff Appreciation Day for the=20
University. However, it was agreed that it is almost impossible to =
guarantee=20
that any celebration will always take place on that date because of =
scheduling=20
conflicts with other campus events. The motion passed.
7. New Business: COSA =
was=20
reminded that all employees of the University may now participate in the =
direct=20
deposit program for their paychecks. This same program has also been =
offered to=20
the student payroll participants also. Bank of America is the current =
University=20
banking partner, and they offer free checking to any employee using the =
direct=20
deposit program.
Debi Britt noted that several =
COSA members=20
involved with Staff Appreciation Day are baking and selling chocolate =
goodies as=20
a fund-raiser. Every other Friday is designated as "Fudgie Friday", and =
all=20
contributions are welcomed.
Deborah =
Holley expressed=20
appreciation to COSA for including COSA minutes with payroll checks. She =
felt=20
that this process makes it much easier for COSA to reach faculty =
members, in=20
particular.
8. Other =
Business: COSA Chair=20
discussed the possibility of developing a special pass for VSU employees =
at the=20
Wild Adventures Theme Park. She will look into =
options.
Jill Dryden, a visitor to =
the COSA=20
meeting, asked about the appropriate method for offering suggestions =
regarding=20
changes to the campus parking plan. COSA suggested that it is always=20
appropriate to talk with Ms. Jill Ferrell, Director of Parking and=20
Transportation, Mr. Rob Kellner, Director of Auxiliary Services, or to =
the=20
Faculty Senate committee which deals with parking-related issues. =
COSA was reminded that August =
15, 2000, is=20
the date for registration for those employees involved in the VSU =
Tuition=20
Remission Program.
COSA chair is working with Sage =
Archer in=20
the Facilities Use Office to develop a meeting schedule for both COSA =
and the=20
Executive Committee for the new operating year. The dates will be =
posted in=20
the newsletter and via the web site.
The meeting adjourned at 10:00 =
a.m.=20
Respectfully submitted =
by:
______________________________
Tommye H. Miller,=20
Secretary
------=_NextPart_000_0082_01CC4175.F24307C0
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