THE COUNCIL ON STAFF AFFAIRS - DECEMBER = MINUTES

THE COUNCIL ON STAFF AFFAIRS

Minutes of December 14, 2004

1) =20 Call To = Order

Chair Patrick Smith called the meeting to = order at 8:40=20 a.m. in the University Center Rose Room. Members present: = Leann=20 Boyd, Honey Coppage, Steve Fesler, Jeff Grant, Ann Holland, Bob = Lee,=20 Michael McKinley, Patrick Smith, Trisha Taylor, Shana Yorkey, and Tim=20 Yorkey. Proxies: Shawn Gibbons to Trisha Taylor. Members = absent:=20 Sharon Butcher, David Bennett, Bobby Flowers, Shawn Gibbons, Beth = Giddens, Inman=20 Grimsley, and Rebecca Taylor. A Quorum was attained.

2) =20 Special Order of The = Day=EF=BF=BDNew=20 Member Welcome

Chair Patrick Smith welcomed new COSA members = Angela=20 Steel, representing the Business & Finance Division; and Honey = Coppage,=20 representing Executive/Administrative/Managerial employees = (EEO1).

3) =20 Approval of Minutes from November 9: Michael McKinley moved, and Jeff Grant = seconded=20 the motion to approve the November minutes with format = corrections. Motion=20 carried. (Handout #1)

4) =20 Approval of the Treasurer=EF=BF=BDs Reports for November: = For the period ending November 30, 2004, = the Fund=20 10 account had two expense items: $132.75 for printing 9/14, 10/12, and = 10/19=20 meeting minutes; and $81.20 for printing of the Employee of the Semester = ballots. Ending balance was $1848.17. The Discretionary = account=20 experienced five deposits (totaling $125.00 for Staff Day t-shirt = purchases and=20 one $5.00 gift) and one expenditure of $375.00 for Mobile Electronics DJ = (Staff=20 Day entertainment), leaving a balance of $3030.80. The Retirement=20 Walkway/Employee Recognition account had four deposits totaling $63.00, = with an=20 ending balance of $13,154.12. Motion to approve the November = Treasurer=EF=BF=BDs=20 Report was made and seconded by Bob Lee and Michael McKinley,=20 respectively. Motion carried. (Handout #2)

5) =20 Committee=20 Reports

a) =20 Membership=20 Committee

i) =20 Employee of the=20 Semester No = Report

ii) =20 Elections: = Michael McKinley requested that = members=20 review the COSA Election Cycle Grid (Handout #3). The committee = is=20 checking the employee/representative ratios to ensure compliance with = COSA=20 policies, and also investigating possible changes that may be required = if we=20 need to base representation on something other than EEO codes. =20

b) =20 Staff Appreciation=20 Day No = Report

c) =20 Welfare=20 Committee

i) =20 Retirement=20 Walkway/Luncheon-Employee Recognition No Report

ii) =20 COSA on the=20 Move. No = Report.

iii) =20 Staff Development=20 Committee. No = Report.

d) =20 Policy & Procedures = Committee. No=20 Report.

6) =20 Ad Hoc Committee=20 Reports

a) =20 Benevolence=20 Committee = No activity.

b) =20 Parking Appeals=20 Committee = For November, 365 tickets were issued, 146 = (40%) were=20 dismissed, and 219 (60%) were upheld. (Handout = #4).

c) =20 Minutes=20 Distribution = Shana=20 Yorkey reported that the committee hopes to have a proposal to present = at the=20 next COSA meeting.

d) =20 Brochure = Revision The new brochure should be ready for = presentation=20 to the Council at the next meeting.

e) =20 Recycling. No Report.

f) =20 Faculty Staff=20 Campaign. No=20 Report.

7) =20 Miscellaneous Reports=20

a) =20 Faculty/Staff=20 Campaign No = Report

b) =20 State Charitable = Contributions=20 Program = No Report

8) =20 Report from the = Chair =20

a) =20 Academic=20 Scheduling/Procedures=20 No = Report

b) =20 Faculty = Senate No=20 Report

c) =20 University Planning = Advisory=20 Council No = Report

9) =20 Unfinished=20 Business = None

10) =20 New Business=20

The=20 Council discussed the advisability of canceling or rescheduling the = January=20 11^th COSA meeting since many members will be unable to attend = the=20 meeting because of beginning-of-the-semester department = activities. =20 Michael McKinley moved and Ann Holland seconded the motion to = cancel the=20 January 11^th COSA meeting. There were 10 votes for and = 1 vote=20 against the motion; motion carried.

11) =20 Other = Business

Chair Patrick Smith led all Council members in = congratulating the Blazer Football Team and Coaches on their great 2004 = season=20 and winning the NCAA Division II National Championship.

12) =20 Adjournment

Motion to adjourn was made by Michael McKinley = and=20 seconded by Honey Coppage. Motion carried. The meeting adjourned = at 8:53=20 a.m.

Respectfully=20 submitted,

Trisha Taylor

Trisha = Taylor

Secretary, Council = on Staff=20 Affairs