Members present: John Anderson, Bill Bennett, Holly Decker, =
Cat=20
Decker, Sandra Denson, Ann Harris, Joe Hickey, Hazel Hewett, Trudy =
Hyatt, Tom=20
Parnell, Pat Rozier, Gloria Tonsil, Paul Worth, Tim Yorkey
Members absent (excused): Sammy Dees, Bill Filtz, Beverly =
Sharp, and=20
Inman Grimsley
1. Chair Tim Yorkey called the meeting to order at 8:30 am in = the=20 President's Dining Room,=20
Palms Dining Center.
2. Minutes of July 10, 1997 were approved with one correction. =
"Kat" Decker was changed to "Cat" Decker.
3. Treasurer's Report: Bill Bennett
For Fiscal year ending, June 1997
Motor Vehicle Rental $ 106.75=20
Printing 30.00
Expenditures for June 1997 $ 136.75
Ending balance $ 1,147.65=20
was released and closed for fiscal year end. =
=3D=3D=3D=3D=3D=3D=3D=3D=3D
For July 1997=20
Total Budget for FY 98 $ 2,500.00=20
Total Expenditures prior to July $ 0.00
Balance Forward $ 2,500.00
Expenditures for July:=20
Printing $ 18.00
Total expenditures $ 18.00
Balance remaining 7/31/97 $ 2,482.00=20
=3D=3D=3D=3D=3D=3D=3D=3D=20
4. Committee Reports
Employee Recognition Committee: Holly Decker, chair, reported =
that a=20
new Employee Recognition form will be sent out September. Elections =
Committee:=20
While checking the election ballots (votes), it was discovered that a=20
replacement for Wanda DeWeese's position (EEO 1) was not elected. The =
Elections=20
Committee will re-check ballots to see who was elected to that position. =
Will=20
check into the next vote recipient for Tommy Moore's position.
Welfare Committee: Report submitted by Bill Filtz, Chair. We =
discussed=20
Parking fees; the Staff Recognition luncheon, which the Employee =
Recognition=20
Committee might be better at handling; Tuition waiver committee, which =
the COSA=20
Chair and Vice Chair are members; Environmental Safety issues which need =
to go=20
to the supervisor and then to Environmental Health before COSA addresses =
it; the=20
retirement value of excess sick leave and vacation; and the retirement =
walkway=20
which is stalled until the Campus Beautification sub-committee of the=20
Environmental Issues Committee of the Faculty Senate will return the =
initial=20
contacts COSA attempted.
The issue of whether the sheets used to document sick leave and =
vacation=20
should either be passed around for all employees in a department to see =
or=20
individually documented to keep it the information private will be =
discussed.=20
Apparently, the various offices on campus do this both ways and a =
standard=20
should be practiced.
A company approached Personnel about supplemental insurance. =
Personnel=20
suggested that they talk to COSA . COSA believes that this is a benefits =
issue=20
which should be explored by and offered by the Personnel Office..
Also, because of problems with the direct deposit transfer there will =
not be=20
direct deposit for bi-weekly staff at this time. Payroll is working on =
the=20
problems. However, employees using the bank (NationsBank) should still =
get free=20
checking for one year.
Policy Committee: Trudy Hyatt, chair, reported that the =
committee had=20
found a copy of the VSU Statues - dated 1991. A more recent copy could =
not be=20
found. The committee is still looking into who might have the latest =
copy of the=20
Statues. The committee will check with Honey Coppage in the VP's Office =
to see=20
who has the most recent copy of the VSU Statues.
(2) The committee would like to look into job sharing to see if it =
could be=20
tried again. Benefits - those taking classes and helping single parents. =
Would=20
like to pursue and see if any of the state institutions are doing it and =
try to=20
get it here at VSU.
5. Report from the Chair
Tim Yorkey reported on the Tuition Remission Committee. The Tuition =
Remission=20
Committee will be having its final meeting on Thursday, August 14, 1997. =
A final=20
policy will be submitted to the President's Office on August 22, 1997.=20
Applying for financial aid - if eligible for Pell grant can sign =
up for=20
classes during the regular time, instead of waiting to register on =
Employee=20
Registration Day. Anyone who plans on doing Undergraduate work must go =
through=20
the financial aid office. Graduate students cannot apply for HOPE or =
Pell=20
Grant.
Attending classes during work schedule - will be permissible, =
but must=20
be worked out with the individual's supervisor. Annual leave, not sick =
leave,=20
can be used. It is recommended to take classes during off time.
Approval for taking classes will be with the immediate supervisor. =
There is a=20
grievance proceeding for any denials. Admissions costs and textbooks are =
the=20
responsibility of the individual. These items discussed were from the =
rough=20
draft of the Remission policy. The final policy will be submitted on =
August 22,=20
1997 to the President's Office for approval. Once approve, policy will =
be=20
distributed to the campus.
Attendance to COSA meeting - A letter from Dr. Bailey will be =
sent out=20
regarding staff attendance to COSA meetings.
Salary Study - The Salary Committee will be contacting Mr. =
Brignati=20
concerning follow-up to the COSA Salary Study.
6. Old Business
a. Retirement House Bill 311 - Will re-check to see what is happening =
with=20
this issue.
b. Sick Leave Bank - COSA was told that it was illegal. But the issue = can be=20
re-address.
7. New Business
New Timesheets - There is a concern on the time requirements of when =
the=20
timesheets were sent and turned into Payroll. COSA will check with =
Payroll and=20
to see if the timesheets can be mailed out at the beginning of the pay =
period.=20
Concern staff members would like to have information regarding how to =
use the=20
forms distributed and add an Employee Signature line can be put for =
employee=20
verification of time worked.
8. Other Business
Paul Worth will be putting an amended copy of the COSA By-Laws on the = COSA=20
homepage (http://www.valdosta.peachnet.edu/vsu/cosa).
Parking Decals - According to Parking Services the new decals are on=20
order.
9. The meeting was adjournment at 9:25 =
am.