THE COUNCIL ON STAFF AFFAIRS - MINUTES AUGUST = 2004

THE COUNCIL ON STAFF AFFAIRS

Minutes of August 10, 2004

{Handouts mentioned are available at the COSA=20 website.}

Chair Patrick Smith called the meeting to = order at 8:38=20 a.m. in the Rose Room of the University Center and welcomed guests Cindy = Cobb,=20 Scott Donner, Ann Farmer, and Beth Lancaster. Members present: = Leann Boyd,=20 Sharon Butcher, David Bennett, Bobby Flowers, Beth Giddens, Jeff Grant, = Mike=20 Hamm, Ann Holland, Stanley Jones, Rebecca Kimbrough, Bob Lee, Mike = McKinley,=20 Patrick Smith, Trisha Taylor, Thor Withers, Shana Yorkey, and Tim = Yorkey. =20 Members absent: Steve Fesler, Shawn Gibbons, Inman Grimsley, Marshall = McLane,=20 and Josie Stone

1) =20 Special Order Of The = Day=20 -- Freshmen Move-in = Day

Housing and Residence Life has asked for = volunteers on=20 Wednesday, August 11. Help is especially needed from 10 a.m.-1 = p.m. at the=20 Water tents, set up at Langdale Circle, Brown/Loundes Square and the = University=20 Union. Volunteers are asked to wear their COSA shirts. Chair = Patrick=20 Smith will send an email to members with details.

2) =20 Approval of the minutes = of the=20 Ju1y 13, 2004 meeting of the Council on Staff Affairs

Stanley Jones moved to approve the minutes as = submitted;=20 Bobby Flowers seconded the motion. The motion passed.

Approval of the minutes of the Ju1y 22, 2004 = Ad Hoc=20 meeting of the Council on Staff Affairs=20

David Bennett moved to approve the minutes as = submitted;=20 Beth Giddens seconded the motion. The motion passed.

3) =20 Treasurer=EF=BF=BDs=20 Report

Treasurer Sharon Butcher reported that the = Fund 10=20 account began July with a $2603.00 balance, incurred expenses of 323.90, = leaving=20 a balance of $2279.10; our Discretionary account beginning and ending = balances=20 were $1952.44/1886.38; and Retirement Walkway account was=20 $13,583.73/12,732.23. Representatives were reminded to turn in = money from=20 BBQ ticket sales as it is received. Thor Withers moved to approve the = July=20 Treasurer=EF=BF=BDs Report (Handout 1) as submitted; Mike = Hamm seconded.=20 Motion passed.

4) =20 Committee=20 Reports

a) =20 Membership=20 Committee

1) =20 Employee of the=20 Semester =EF=BF=BD Chair = Stanley Jones reminded=20 members of the 8/16/04 deadline for nominations.

2) =20 Elections = =EF=BF=BD Chair Bobby Flowers reported that = the committee will=20 meet during the coming two weeks.

b) =20 Staff Appreciation=20 Day =EF=BF=BD Co-Chairs Rebecca Kimbrough and Beth = Giddens reported=20 that the next meeting is set for 2pm Thursday, 8/19 in Conference #1 at = the=20 University Union. Volunteers for the 8/26 BBQ fundraiser should = contact=20 Bobby Flowers for assignments. Ticket stubs for dinners sold = should be=20 turned in to Beth Giddens.

c) =20 Welfare=20 Committee

1) =20 Retirement=20 Walkway/Luncheon-Employee Recognition =EF=BF=BD=20 The meeting has been rescheduled.

2) =20 COSA on the = Move =EF=BF=BD no report.

3) =20 Staff Development=20 Committee =EF=BF=BD no = report.

d) Policy &=20 Procedures Committee =EF=BF=BD Chair=20 Bob Lee reported they met 8/09 regarding Procedure 10C and = responsibilities of=20 committees.

5. =20 Ad Hoc Committee=20 Reports

a) =20 Benevolence=20 Committee =EF=BF=BD no report.

b) =20 Parking Appeals=20 Committee =EF=BF=BD = Chair Mike Mckinley reported that during July = 201=20 tickets were issued, 115 (58%) were dismissed, and 85 (42%) were upheld=20 (Handout #2).

6. Report from the = Chair=20

a) Academic=20 Scheduling/Procedures =EF=BF=BD no report,=20 will meet in the fall.

b) Faculty = Senate=20 =EF=BF=BD no report, will = meet in the=20 fall.

c) University = Planning=20 Advisory Council = =EF=BF=BD no=20 report. &nb= sp; =20

7. Miscellaneous=20 Reports

a) Faculty Staff = Campaign=20 =EF=BF=BD No report, = next meeting is=20 scheduled in the fall.

b) State Charitable = Contributions Program =EF=BF=BD The next=20 meeting is 8/11, the kick-off luncheon is set for the 18^th or = 19^th. Chair Bob Lee said they will be hosting golf and = tennis=20 tournaments as fundraisers this year, and that some consideration is = being given=20 to limiting the fountain colors to three.

8. Unfinished = Business:=20 Policy Manual, Procedure 10C: Committee Responsibilities

=20 Trisha Taylor moved that = Procedure=20 10: Other Committees, section C, of the COSA Policy Manual be = inserted as=20 Procedure 5, and subsequent procedures be renumbered accordingly. = Mike=20 Hamm seconded, and the motion carried.

9. New=20 Business

a) Public Relations = Officer=20 to oversee COSA website.

b) Changing method = for=20 distribution COSA minutes. Following discussion, = Chair=20 Patrick Smith appointed LeAnn Boyd, Sharon Butcher, Jeff Grant, Mike = Hamm, Shana=20 Yorkey, Tim Yorkey, and himself to a new Ad Hoc committee to investigate = the=20 matter.

c) COSA brochure=20 revision. Following = discussion, Chair Patrick Smith appointed Sharon Butcher, Jeff Grant, = Mike=20 McKinley, Shana Yorkey, Tim Yorkey, and himself to a new Ad Hoc = committee to=20 look into the matter.

10. Other Business

a) Recycling = Committee=20 efforts on campus. = Following=20 discussion regarding current recycling container locations and = arrangements for=20 materials pick-up, Chair Patrick Smith appointed Sharon Butcher, Bobby = Flowers,=20 Beth Giddens, Mike Hamm, Jeff Grant, and Bob Lee to a new Ad Hoc = committee to=20 check into the matter.

b) Questions from = today=EF=BF=BDs=20 guests. Scott = Donner asked=20 whether the Parking Appeals Board usually dismisses 58% of the = tickets. =20 Chair Mike McKinley responded yes, although the percentage does vary = from month=20 to month. Mr. Donner suggested that COSA look into the current = practice of=20 employees who are recognized at the annual recognition luncheon having = to pay=20 for their own lunch. Some departments or supervisors pay for their = employees=EF=BF=BD lunches from discretionary funds, but not all = departments are able to=20 tap such sources. There was discussion regarding COSA or another = entity=20 take on this expense. The issue was remanded to the Staff Development=20 Committee.

11. Adjournment.

Motion to adjourn was made by Mike Hamm, and = seconded by=20 Mike McKinley. The motion carried. The meeting adjourned at 9:48=20 a.m.

Respectfully=20 submitted:

Trisha Taylor

Trisha = Taylor

Secretary, Council = on Staff=20 Affairs