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Department Head and Director Handbook
Printable Version
- A&S Handbook for Department Heads and Directors Revised. 2012 PDF (requires Adobe Acrobat Reader)
- A&S Handbook for Department Heads and Directors Revised. 2012 Word file
Other Useful Resources
Program
- Scheduling courses and building a schedule
- Planning due dates for schedules
- Sources of data for course planning
- Developing a two-year rotation for upper-division courses, including both service and major courses
- Scheduling undergraduate courses/anticipating needs
- Scheduling graduate courses
- Online or hybrid courses
- Scheduling cross-listed courses with other departments and programs
- Addressing faculty preferences
- Assigning classrooms and switching classrooms
- Forms for scheduling
- Ordering texts
Monitoring
- Monitoring class enrollment
- Canceling and adding classes
- Moving students into and out of classes
- Overriding students into classes
The Start of Classes
- Registration
- Drop/Add
- Withdrawals
- Limited course withdrawals (5 “W” policy)
- Proof rolls
- In-progress and final grades
- Incompletes
- Change of grade forms
- Authorization forms for field trips
Students
- Adding new majors/graduate students ("Change of Major/Minor Form")
- Advising students
- Assigning advisers to advisees
- Advising process
- Course substitutions and waivers
- Transient permission form
- Grade appeals
- Other course possibilities outside the department: eCore, USG Independent and Distance Learning (USGIDL), and online institutions
- Recruitment and retention of students
- Homepages and brochures
- Orientation and visitation sessions
- Undergraduate Research Symposium
- Walking at graduation
Program Review and Assessment
Equipment and Facilities
Personnel Management
- Introduction to hiring faculty members
- Forms needed for hiring faculty
- Hiring flow chart and process components (see Figure 1 Hiring Process Flow Chart)
- Hiring full-time temporary faculty
- Hiring adjunct faculty
- Hiring secretarial staff
- Evaluation of faculty and merit pay
- Evaluation of teaching effectiveness
- Promotion and tenure
- Pre-tenure review
- Post-tenure review of faculty
- Staff evaluations
Budget
- Budget amendments
- Personal services
- Summer salaries
- Salaries of part-time faculty
- Extra compensation
- Outside consulting activities
- Student assistants
- Travel
- Pre-paid registration
- Hotel/motel exemption forms
- Travel expense statements
- Per diem form
- Operating supplies
- Purchasing procedures
- Library allocation
- VSU Foundation accounts
- Grants and Contracts