frequently Asked questions (FAQs)
Why are there so many auditors on campus?
There are different groups and types of auditors.
The campus internal auditors are responsible for supporting the institution’s management in meeting governance, risk management, and compliance responsibilities while helping to improve organizational and operational effectiveness and efficiency. Internal Auditors from the USG Office of Internal Audits and Compliance are similarly responsible for system-wide issues.
The State Auditor provides an opinion on whether or not VSU’s financial statements “present fairly, in all material respects, the financial position as of the fiscal year end”.
Also, many of our relationships include a right-to-audit clause where the contracting party can verify that we are performing as expected. These other relationships may include the Department of Education, SACS, grantors, etc.
Why does VSU have so many policies and procedures?
As a public institution, VSU is subject to the rules set out by many regulatory and governing bodies. In addition to the Georgia Code, we need to be follow policies and procedures set out by the Board of Regents, the State Accounting Office, the Department of Administrative Services, and many more! Furthermore, Departments are responsible for setting out their own written procedures to make sure that their own business can be completed consistently, day after day. While implementing (or not implementing) policy and procedures is Management’s responsibility, we can help management assess their operations to be sure things are operating as they expect.
Can you deliver a talk to my unit/department/class/conference?
Yes! We offer a variety of professional development classes to assist the campus community in complying with state and federal regulations, established policies, procedures, and sound business practices. These workshops broaden the understanding within the University community of the importance of internal controls and accountability and ways to integrate continuous improvement in the operations.
I suspect our process has opportunities for errors and/or fraud. Can you tell us how to prevent something from happening?
Yes! We can conduct a consultation engagement to help strengthen internal controls, which in turn help prevent fraud or errors from occurring and/or detect them if they do occur.
Why was my area selected for audit?
Each year we meet with the President, Vice Presidents, and other campus constituents to review their needs and concerns. Using the information provided from these interviews, we use a heat map to rate the risks posed by each area. The audit plan is then approved by both the President and the USG Chief Audit Officer.
My area wasn’t selected for audit, and yet we have audit recommendations to address. How did this happen?
At VSU, every department has interactions with other areas. As we examine business processes in one area, we may find that the business processes from another area intersect. The work of each VSU employee matters – even if it’s not immediately obvious how your job impacts others!
I suspect illegal, unethical, or irresponsible acts, but I’m worried about retaliation. What can I do?
Call the Hot Line when you are unable to use normal administrative channels for voicing concerns about illegal, unethical and irresponsible activities. You can choose to remain anonymous; if you choose to identify yourself you are protected from retaliation.
As a student, how can I make Internal Auditing a good career choice?
- Get Certified! The Langdale College of Business Administration offers an Internal Auditing Certificate Program.
- Earn your designation! The Institute of Internal Auditors offers several designations, including Certified Internal Auditor (CIA).
- Attend an IIA chapter meeting in Macon, Tallahassee, or Jacksonville.
- Get experience! Contact your advisor or the Langdale College of Business to apply for local student intern opportunities, including ours.
My question isn’t answered here. What should I do? Contact us.