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Home > Academic Affairs > Academic Honesty > Using SafeAssign > Syllabus Instructions for SafeAssign

FACULTY SYLLABUS INSTRUCTIONS FOR THE USE OF SAFEASSIGN

1. All faculty who may like to use Safe Assign in this classes, should provide the following statement in their course syllabi:

By taking this course, you agree that all required course work may be subject to submission for textual similarity review to SafeAssign, a tool within BlazeVIEW.  For more information on the use of SafeAssign at VSU see SafeAssign for Students (http://www.valdosta.edu/academic/SafeAssignforStudents.shtml) .

2. These further instructions should be provided to students, either on the syllabus or in the instructions for submission for specific assignments:

Course work documents may include but are not limited to papers, blog postings, journal entries, presentations, discussion postings, emails, or any other written work, in electronic or hardcopy, submitted in the format and on the schedule required by the course instructor.

According to the Family Compliance Office of the U.S. Department of Education, your course work documents are education records within the meaning of the Family Educational Rights and Privacy Act of 1974 (FERPA).  Education records may not be disclosed to third parties in a form that identifies you without your consent. As a third party product, SafeAssign is governed by this provision of FERPA.

Your course work document may be submitted to SafeAssign via one of two methods. The different options simply determine how the work is submitted to SafeAssign, and whether the work includes identifying information.

1. YOU SUBMIT TO SAFEASSIGN, THEREBY CONSENTING TO DISCLOSE PERSONAL INFORMATION
You may consent to release your personal identification to SafeAssign by uploading your course work documents through the SafeAssign tool provided in your online course section.  When you submit your work, you may choose to submit it either to the Global Reference Database or only to the institution’s internal database. All submitted work will be included as source documents in the database(s) solely for the purpose of detecting plagiarism in other papers.

OR

2. YOUR ASSIGNMENT IS DIRECTLY SUBMITTED BY YOUR INSTRUCTOR AFTER YOUR PERSONAL INFORMATION IS REMOVED
If you choose not to consent to release your personal identification to SafeAssign, your instructor may choose to have you send TWO COPIES of your work to your instructor by the mail tool in the online course section. Your work will be uploaded to SafeAssign via DIRECT SUBMIT for you. YOU MUST send your work as an electronic attachment in the format and on the schedule required by the assignment. Your work must be saved in a file format that can be opened by Microsoft Word and saved with a file name in the following format: 

COPY 1
Copy 1 should be in the EXACT format specified in the assignment. Your work must be saved in a file format that can be opened by Microsoft Word and saved with a file name in the following format: 

yourname_coursenumber_assignmentnumber.doc

EX:  janedoe_ENGL2201_assignment2.doc

COPY 2
Copy 2 must be identical to Copy 1 EXCEPT that you must remove all identifying information, including ALL references to your name or other information that specifically identifies you. Your work must be saved in a file format that can be opened by Microsoft Word and saved with a file name in the following format:

NOID_coursenumber_assignmentnumber.doc

EX:  NOID_ENGL2201_assignment2.doc

Identifying information will be removed from your document in order to comply with FERPA, and your instructor may direct submit to SafeAssign for textual similarity review.

At the option of the instructor, a SafeAssign originality report on your document may be provided for your review.

** At any time, an instructor may choose to submit your work after removing your identifying information.

3. These instructions for how to submit an assignment in SafeAssign should be provided either in the syllabus or in submission instructions for the assignment.

Submit a SafeAssignment

Follow these steps to submit your work to  SafeAssign:

1. In your BlazeVIEW section, select the SafeAssign icon.
2. The SafeAssignments page will appear.
3. Click the title of SafeAssignment you wish to submit.
4. Read the assignment description including instructions specific to this assignment.
5. Click the Browse button, navigate to the location of your file, and select your file.
6. Check the box if you agree to submit your paper to the Global Reference Database. This protects the authorship of your work by allowing papers submitted from other schools to be checked against yours for originality.
7. Add any comments for your instructor.
8. Click the submit button.

PLEASE NOTE If the paper you are submitting has images in it, the images must not exceed 2MB or the submission may fail.

SafeAssign Paper Submission Fields

The SafeAssignment Paper Submission page includes the following fields:

Field	Description
Paper Submission	Displays the tile of the SafeAssignment.
Description	Displays the instructions for the SafeAssignment.
Submission	Click Browse to locate a file to upload as a SafeAssignment.
Global Reference Database	You have the option to volunteer your paper to the Global Reference Database. This protects the authorship of your work by allowing papers submitted from other schools to be checked against yours for originality.
Comments	Enter any comments for the Instructor in this field.
Submit	Click Submit to send your assignment file to your instructor for originality review.