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Home > Academic Affairs > Academic Policies & Procedures > Adding, Dropping, and Withdrawing

ADDING, DROPPING, AND WITHDRAWING

Adding:

Students may add classes during preregistration and during the official drop/add period at the beginning of each term. This process occurs online. The official drop/add period is generally the first week of classes during regular fall/spring terms but is shorter during summer and other abbreviated terms. After the end of late registration (the drop/add period), students must complete paperwork to add classes to their schedule.

Dropping:

Students may drop from class during preregistration and during the official drop/add period at the beginning of each term. This process occurs online. At the end of the semester, no official record of the student having been in the class exists. The official drop/add period is generally the first week of classes during regular fall/spring terms but is shorter during summer and other shorter terms. “Dropping” a class is not the same as “withdrawing” from a class.

**INSURANCE WARNING: Students should pay careful attention when adding and dropping classes. For students who are included on their parents’ insurance, they must be enrolled in 12 hours to remain eligible.

Withdrawing:

Students may withdraw from courses following the drop/add period until midterm online. A grade of "W" will appear in the student's official records if the student has withdrawn five or fewer times per the Limited Withdrawal Policy.  For the sixth and each subsequent withdrawal that counts under this policy, students will receive a grade of “WF.” In order to receive a refund, students must withdraw from all classes for the semester. The refund percentage will be based on the time of the withdrawal as registered in Banner.

After midterm, students will not be allowed to withdraw as required by Board of Regents’ policy; however, students may petition an exception to the Board of Regents’ withdrawal deadlines for documented medical or hardship cases of hardship by completing a petition for withdrawal form available in the Office of the Dean of Students. The petition will become a permanent part of the student’s file. If the petition is approved, the instructor may assign a grade of “W” or “WF” after midterm.  ” Note that “WF” is calculated in the grade point average the same as “F.” Any student who discontinues class attendance after midterm and does not officially withdraw may be assigned a grade of “F.”

No fee adjustment will be made for withdrawals except as outlined in the Tuition, Fees, and Costs section of the VSU Catalogue. The Business and Finance Office will receive a copy of the withdrawal form for refunding, if applicable.

**WARNING: Beginning in Fall 2010, undergraduate students are limited to 5 withdrawals over the course of their undergraduate academic career. See http://www.valdosta.edu/academic/WithdrawalPolicy.shtml for complete information. Also, students receiving financial aid should be aware that withdrawal from courses may affect continued financial aid eligibility. If students do not pass 67% of attempted classes during the calendar year (attempted classes include those from which students have withdrawn), they could lose their financial aid. Refer to the VSU Catalogue section on Financial Aid Academic Requirements for additional information.

PROCESS FOR ADDING, DROPPING, OR WITHDRAWING FROM A COURSE:

Time	Process
Pre-registration, Regular Registration, and Late Registration (before classes begin and usually the first week of class - may be a shorter period during abbreviated terms. Consult the Academic calendar for the schedule each semester.)	Students may add and drop on BANNER.
Registration closed (generally after the first week of class)	If students need to add or drop, they must obtain a Late REgistration Add/Drop Form* from the Registrar's Office.
Regular withdrawal (generally from the end of the first week of class to midterm)	Students may withdraw on BANNER.
Late Withdrawal (after midterm until the last day of the term)	Students must appeal for late withdrawals (see http://www.valdosta.edu/academic/WithdrawalPolicy.shtml

The Late Registration Add/Drop Form* requires the signatures of the instructors of the classes that students wish to add/drop as well as the signatures of the department heads of those classes and include an explanation of why the late add/drop is needed. If students are attempting to complete this process after midterm, they must also submit a Late Registration Appeal Form* which should include an explanation for why the student is completing this process after midterm. This form must be signed by the department head of the student’s major along with the dean of the student’s major and the Office of the Vice President for Academic Affairs.

While the Registrar’s Office will provide the appropriate forms, the approval of late adds or drops will be made by the instructor, department heads, deans, and The Office of Academic Affairs.

 

POSSIBLE RATIONALES FOR APPROVING LATE ADDS:

In order to approve a late add for a course, an instructor should be able to verify that a student has been attending the course or that the instructor is willing to assist the student in making up any work missed (or the student has agreed to accept any penalties for work missed) prior to enrollment in the class. Late adds generally should not be approved after the second week of a course unless the student is able to provide a compelling reason for a late add and the instructor is able to verify that the student has been attending. Attending the course is not a sufficient rationale for approving a late add.

POSSIBLE RATIONALES FOR APPROVING LATE DROPS:

If students have attended beyond the end of the late registration period, students should withdraw from a class, not drop.  Appeals for late drops should not be approved unless students are able to document that they did not attend class beyond the first week and the reasons why they were not able to complete the online drop process during the official drop/add period.